HIM Records Specialist: ROI & EHR Compliance Pro

Hsmconsulting; Chicago (IL); On-site; USD 55,074,000 - 74,299,000; Full time

Job summary

Huron is seeking an HIM Document Scanning & ROI Specialist to support health information management for the Hutchinson Regional system. You will prepare, scan, index, reconcile and release health records, while maintaining HIPAA compliance.

Responsibilities include ROI processing, protecting PHI, ensuring accuracy, and providing excellent service to patients and providers. A high school diploma and 2+ years in health information management are required; RHIT/RHIA preferred.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in Health Information Management, medical records, document imaging, or a related healthcare setting.
• Knowledge of HIPAA privacy and security regulations.
• Strong organization, communication, and customer service skills.
• Ability to prioritize work and manage multiple tasks in a fast-paced environment.
• Ability to work independently and collaboratively.

Responsibilities

• Reconcile patient records and supporting documentation.
• Collect discharged records and loose documents from assigned departments.
• Follow up on missing records and documentation.
• Prepare, scan, and index patient records into the EHR.
• Validate image quality, patient identification, and document accuracy.
• Maintain productivity and quality standards for document processing.
• Retrieve electronic and paper ROI records for authorized release.
• Validate authorizations and supporting documentation.
• Process ROI requests from patients, providers, payers, attorneys, auditors, and other approved parties.
• Manage subpoenas, court orders, and legal requests.
• Communicate authorization requirements to requestors when needed.
• Enter, track, and maintain ROI requests in designated systems.
• Scan and attach ROI documentation to the patient record.
• Escalate unusual or sensitive requests appropriately.
• Provide exceptional customer service to patients, providers, and internal stakeholders.
• Serve as a point of contact for HIM-related inquiries.
• Answer department phone calls and assist visitors.
• Support departmental projects and process improvement initiatives.
• Assist with additional HIM functions as assigned.
• Protect the confidentiality and security of PHI.
• Adhere to HIPAA, state, federal, and organizational requirements.
• Follow established HIM, ROI, and document management policies.
• Support quality assurance and continuous improvement efforts.
• Maintain accuracy, compliance, and turnaround time standards.

Skills

Organization

Communication

Customer service

Data entry

HIPAA knowledge

Education

High school diploma or equivalent

Associate degree or higher (preferred)

RHIT or RHIA certification (preferred)

Tools

EHR systems

Document imaging systems

ROI software

Job description

Huron is seeking an HIM Document Scanning & ROI Specialist to support health information management for the Hutchinson Regional system. You will prepare, scan, index, reconcile and release health records, while maintaining HIPAA compliance.

Responsibilities include ROI processing, protecting PHI, ensuring accuracy, and providing excellent service to patients and providers. A high school diploma and 2+ years in health information management are required; RHIT/RHIA preferred.