HIM Data Integrity & Records Specialist

Virtua Health; Willingboro Township (NJ); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

403(b) retirement plan

Paid time off

Paid sick leave

Short-term disability

Long-term disability

Life insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health is seeking a Records Integrity Specialist to prep, scan, index and audit clinical documents. You will support electronic health record documentation, identify deficiencies, and assist physicians with EHR completion while protecting patient confidentiality.

Responsibilities include demographic validation, queue management in Epic and OnBase, and ensuring compliance with DOH, CMS and Joint Commission guidelines, with secure handling of both paper and electronic records.

Qualifications

• 2 years of medical office experience or equivalent in education.
• Strong knowledge of medical record format.
• Ability to operate in a Windows environment and use EHR systems.
• Detail-oriented with high accuracy and quality control.

Responsibilities

• Capture paper records into the document management system (OnBase) and manage electronic images in OnBase and Epic.
• Assess scanned images for accuracy and monitor index queues and scanning equipment.
• Process Epic In-basket work queues and Release of Information requests.
• Ensure demographic accuracy and manage patient merges/duplicates in Epic.
• Analyze documentation and assign deficiencies to physicians for timely completion.
• Provide guidance to physicians on completing deficiencies.
• Validate deficiencies on incomplete records and notify physicians as needed.
• Monitor completion of medical records and issue suspension letters when required.
• Verify data interfaces and escalate discrepancies as needed.
• Assist with unbilled Accounts Receivable and reconcile paper records with hospital census.
• Maintain secure paper record storage and perform final QC before destruction.
• Ensure workflow to QA queues for audits and disclosures per regula­tions.

Skills

Medical office experience

Detail-oriented

Teamwork

Communication skills

Education

AAS in HIM

High School diploma or equivalent

Tools

OnBase

Epic EHR

Scanning hardware

Job description

Virtua Health is seeking a Records Integrity Specialist to prep, scan, index and audit clinical documents. You will support electronic health record documentation, identify deficiencies, and assist physicians with EHR completion while protecting patient confidentiality.

Responsibilities include demographic validation, queue management in Epic and OnBase, and ensuring compliance with DOH, CMS and Joint Commission guidelines, with secure handling of both paper and electronic records.