High-Volume Recruiting Coordinator (Hybrid)

Chamberlain Advisors, LLC; Houston (TX); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Chamberlain Advisors is seeking a Recruiting Coordinator to support a client’s Talent Acquisition team on a contract basis in Houston, TX. The role emphasizes reviewing a high volume of pre-recorded interviews and calibrating scores against established hiring rubrics.

The role requires hands-on ATS/CRM experience, attention to detail, and the ability to manage a large daily caseload in a high-volume recruiting environment.

Qualifications

• 4 years experience with ATS/CRM systems and recruiting databases.
• Demonstrated experience interviewing and evaluating candidates.
• Strong attention to detail and consistency when calibrating against hiring rubrics.
• Experience supporting high‑volume recruiting operations.
• Familiarity with staffing, recruiting, and operations practices, programs, and plans.
• Familiarity with employment laws and regulations.
• Demonstrated good judgment and confidentiality.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Experience working in a fast‑paced, highly team‑oriented environment.
• Excellent time management, follow‑through, and organizational skills.
• Ability to handle multiple priorities with a high degree of accuracy.
• Intermediate to advanced computer skills in Word, Excel, Outlook, and internet/database platforms.

Responsibilities

• Review a high volume of pre‑recorded candidate interviews daily, evaluating responses against established hiring rubrics and guidelines.
• Calibrate interview scoring and feedback to ensure consistency with hiring team standards.
• Collect, enter, and maintain new hire and applicant data within ATS/CRM systems.
• Schedule pre‑placement testing, assessments, and interviews.
• Collect, validate, and process employment‑related information for new hires, including record setup, I‑9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation.
• Process ground requisitions and verify approval to fill new or vacant positions.
• Post jobs on the internal posting system via the Taleo applicant tracking system.
• Create interview guides from applicable software.
• Support mass hire and bid processes, including sourcing, selection processing, interview scheduling, and training class placement coordination.
• Communicate offers or rejections to candidates via phone, letter, or email.
• Support onboarding transaction processing, including setting up new hires on the payroll system and maintaining applicant data.
• Provide prompt, professional customer service to employees and candidates, escalating non‑routine matters to the appropriate individuals as needed.
• Serve as a liaison supporting recruiters, vendors, and/or clients.
• Maintain data integrity across all work processes to ensure compliance with federal and state regulations, and ensure the confidentiality and security of applicant data.
• Identify opportunities to resolve problems and continuously improve Staffing Center processes.

Skills

ATS/CRM

Interviewing

Attention to detail

High-volume recruiting

Compliance knowledge

Communication skills

Tools

Phenom

Job description

Chamberlain Advisors is seeking a Recruiting Coordinator to support a client’s Talent Acquisition team on a contract basis in Houston, TX. The role emphasizes reviewing a high volume of pre-recorded interviews and calibrating scores against established hiring rubrics.

The role requires hands-on ATS/CRM experience, attention to detail, and the ability to manage a large daily caseload in a high-volume recruiting environment.