Recruiting Coordinator

Chamberlain Advisors, LLC; Houston (TX); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Chamberlain Advisors is seeking a Recruiting Coordinator to support a client’s Talent Acquisition team on a contract basis in Houston, TX. The role emphasizes reviewing a high volume of pre-recorded interviews and calibrating scores against established hiring rubrics.

The role requires hands-on ATS/CRM experience, attention to detail, and the ability to manage a large daily caseload in a high-volume recruiting environment.

Qualifications

• 4 years experience with ATS/CRM systems and recruiting databases.
• Demonstrated experience interviewing and evaluating candidates.
• Strong attention to detail and consistency when calibrating against hiring rubrics.
• Experience supporting high‑volume recruiting operations.
• Familiarity with staffing, recruiting, and operations practices, programs, and plans.
• Familiarity with employment laws and regulations.
• Demonstrated good judgment and confidentiality.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Experience working in a fast‑paced, highly team‑oriented environment.
• Excellent time management, follow‑through, and organizational skills.
• Ability to handle multiple priorities with a high degree of accuracy.
• Intermediate to advanced computer skills in Word, Excel, Outlook, and internet/database platforms.

Responsibilities

• Review a high volume of pre‑recorded candidate interviews daily, evaluating responses against established hiring rubrics and guidelines.
• Calibrate interview scoring and feedback to ensure consistency with hiring team standards.
• Collect, enter, and maintain new hire and applicant data within ATS/CRM systems.
• Schedule pre‑placement testing, assessments, and interviews.
• Collect, validate, and process employment‑related information for new hires, including record setup, I‑9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation.
• Process ground requisitions and verify approval to fill new or vacant positions.
• Post jobs on the internal posting system via the Taleo applicant tracking system.
• Create interview guides from applicable software.
• Support mass hire and bid processes, including sourcing, selection processing, interview scheduling, and training class placement coordination.
• Communicate offers or rejections to candidates via phone, letter, or email.
• Support onboarding transaction processing, including setting up new hires on the payroll system and maintaining applicant data.
• Provide prompt, professional customer service to employees and candidates, escalating non‑routine matters to the appropriate individuals as needed.
• Serve as a liaison supporting recruiters, vendors, and/or clients.
• Maintain data integrity across all work processes to ensure compliance with federal and state regulations, and ensure the confidentiality and security of applicant data.
• Identify opportunities to resolve problems and continuously improve Staffing Center processes.

Skills

ATS/CRM

Interviewing

Attention to detail

High-volume recruiting

Compliance knowledge

Communication skills

Tools

Phenom

Job description

Title: Recruitment Coordinator
Location: Houston, TX (Hybrid, 2-days Onsite per week)
Travel: No travel required
Hours: 8:00am – 5:00pm CT, with one hour unpaid lunch break
Duration & Type: Initial 4-monthContract; possibility to extend
Compensation: Competitive W2 hourly rate ($20– $22.50per hour]), plus access to healthcare and dental insurance plans of choice (benefit plan details available upon request)

Summary

Chamberlain Advisors is seeking a Recruiting Coordinator to join our client’s Talent Acquisition team on a contract basis. This role supports a variety of administrative, recruiting, and project-based activities, with a primary focus on reviewing a high volume of pre-recorded candidate interviews each day and calibrating evaluations against established hiring rubrics and guidelines.
The ideal candidate has hands‑on experience with ATS/CRM systems, is comfortable interviewing and evaluating candidates, brings strong attention to detail, and thrives in a high‑volume recruiting environment. This work is repetitive in nature, so candidates who can maintain consistency and accuracy across a large daily caseload will be most successful.
This is a primarily remote position based out of Houston, TX, with potential for occasional onsite work to support in‑office hiring activities.

What You Will Be Accountable For

• Review a high volume of pre‑recorded candidate interviews daily, evaluating responses against established hiring rubrics and guidelines.
• Calibrate interview scoring and feedback to ensure consistency with hiring team standards.
• Collect, enter, and maintain new hire and applicant data within ATS/CRM systems.
• Schedule pre‑placement testing, assessments, and interviews.
• Collect, validate, and process employment‑related information for new hires, including record setup, I‑9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation.
• Process ground requisitions and verify approval to fill new or vacant positions.
• Post jobs on the internal posting system via the Taleo applicant tracking system.
• Create interview guides from applicable software.
• Support mass hire and bid processes, including sourcing, selection processing, interview scheduling, and training class placement coordination.
• Communicate offers or rejections to candidates via phone, letter, or email.
• Support onboarding transaction processing, including setting up new hires on the payroll system and maintaining applicant data.
• Provide prompt, professional customer service to employees and candidates, escalating non‑routine matters to the appropriate individuals as needed.
• Serve as a liaison supporting recruiters, vendors, and/or clients.
• Maintain data integrity across all work processes to ensure compliance with federal and state regulations, and ensure the confidentiality and security of applicant data.
• Identify opportunities to resolve problems and continuously improve Staffing Center processes.

What Qualifications You Need

• 4 years experience with ATS/CRM systems and recruiting databases.
• Demonstrated experience interviewing and evaluating candidates.
• Strong attention to detail and consistency when calibrating against hiring rubrics.
• Experience supporting high‑volume recruiting operations.
• Familiarity with staffing, recruiting, and operations practices, programs, and plans.
• Familiarity with employment laws and regulations.
• Demonstrated good judgment and confidentiality.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Experience working in a fast‑paced, highly team‑oriented environment.
• Excellent time management, follow‑through, and organizational skills.
• Ability to handle multiple priorities with a high degree of accuracy.
• Intermediate to advanced computer skills in Word, Excel, Outlook, and internet/database platforms.

Preferred Qualifications

• Experience with Phenom.
• Aviation recruiting experience.

About our Client

With over 90,000 employees across the world, our client is always looking for talented, driven, and passionate individuals to join their team. Devoted to delivering profitability and sustainable long‑term value for their customers, communities, shareholders, and co‑workers around the world, our client is one of the best in the industry. This organization is dedicated to empowering employees to be innovative and continuously encouraging employees to develop their skills and interests to advance their professional careers.

Why Work with Chamberlain?

Chamberlain Advisors is a veteran‑owned business that provides human capital solutions through contract, contract‑to‑hire, direct‑hire, and retained‑search opportunities. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5‑step recruitment process, ensuring top‑of‑the‑line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Opportunity Employer

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors’ employees to perform their job duties may result in discipline up to and including discharge.

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