High-Volume Payroll Specialist: Multi-State & Benefits

Talentify; York (York County); On-site; USD 58,000 - 78,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/Long-term disability

HSA

Paid time off

Job summary

Aston Carter is seeking a Payroll Specialist to manage high-volume, multi-state payroll operations for our York, PA client. You will ensure accurate payroll processing, support tax compliance, and assist with audits, while maintaining strong controls across union and certified payroll environments.

The role operates onsite in York with a 7:00 AM to 4:00 PM schedule and offers competitive pay of $58,000 to $78,000 per year, plus comprehensive benefits such as medical/dental/vision and a 401(k)

Qualifications

• Extensive payroll knowledge including balancing, controls, and payroll taxes.
• High-volume payroll processing for 500–1000+ employees.
• Experience with multi-state payroll operations and related compliance requirements.
• Proficiency in manual payroll processing in addition to system-based payroll.
• Experience with union payroll, certified payroll, and prevailing wage calculations.
• Strong payroll tax filing and compliance experience.
• 401(k) administration experience within payroll.
• Payroll systems experience, including maintaining and updating employee pay data.
• Proficiency in Excel for reporting, analysis, and reconciliation.
• Strong communication skills to interact with employees and internal teams.
• Ability to multitask and manage priorities effectively in a deadline-driven environment.

Responsibilities

• Process high-volume payroll for 500–1000+ employees accurately and on schedule.
• Manage multi-state payroll operations, ensuring compliance with state and local regulations.
• Handle union payroll, certified payroll, and prevailing wage requirements in accordance with applicable rules.
• Perform manual payroll processing when needed, maintaining accuracy and proper documentation.
• Administer payroll taxes, including filing, compliance, and reconciliation of tax liabilities.
• Support 401(k) and other benefit-related payroll administration, ensuring correct deductions and contributions.
• Maintain and utilize payroll systems to input, update, and verify employee pay and deduction information.
• Use Excel to prepare, analyze, and reconcile payroll-related reports and data.
• Ensure payroll balancing and controls are in place to maintain data integrity and prevent errors.
• Assist with internal and external payroll audits by providing documentation, reports, and explanations.
• Collaborate closely with Accounting leadership on high-impact payroll operations and process improvements.
• Communicate effectively with employees and internal stakeholders to resolve payroll-related questions and issues.
• Manage multiple priorities and deadlines, organizing tasks to meet recurring and ad hoc payroll requirements.

Skills

High-volume payroll

Multi-state payroll

Union payroll

Payroll taxes

Excel reporting

Payroll systems

Attention to detail

Communication skills

Education

Associate's Degree in Accounting

Tools

Viewpoint

Job description

Aston Carter is seeking a Payroll Specialist to manage high-volume, multi-state payroll operations for our York, PA client. You will ensure accurate payroll processing, support tax compliance, and assist with audits, while maintaining strong controls across union and certified payroll environments.

The role operates onsite in York with a 7:00 AM to 4:00 PM schedule and offers competitive pay of $58,000 to $78,000 per year, plus comprehensive benefits such as medical/dental/vision and a 401(k)