Payroll Specialist: Multi-State & ADP Expert

Talentify; Oak Creek (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA benefits

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Payroll Specialist to manage end-to-end payroll for a large, multi-state workforce using IFS and ADP. You will ensure accurate processing, maintain payroll records, and support audits while advising employees and HR on payroll inquiries.

This onsite role in Oak Creek, WI requires detailed focus, advanced Excel skills, and strong regulatory knowledge to drive compliant payroll operations across states.

Qualifications

• Minimum of three years of experience in a payroll function within a corporation with a payroll size greater than 1,200 employees, including multi-state payroll.
• Extensive knowledge of ADP or another enterprise payroll software tool.
• Strong understanding of federal, state, and local tax laws and regulations, including wage and hour laws, state unemployment insurance (SUI), and reciprocity agreements between states.
• High level of proficiency in MS Office, with advanced Excel skills including formulas, pivot tables, and VLOOKUP.
• Exceptional accuracy in data entry and numerical calculations to prevent errors and compliance issues.
• Ability to research, analyze, and resolve complex payroll discrepancies and issues across different state regulations.
• Experience with payroll processing, payroll accounting, and data entry in a corporate environment.
• Ability to work with IFS and ADP systems for time reporting and payroll processing.
• Strong organizational skills to maintain files, reports, and reconciliations in a structured and accessible manner.

Responsibilities

• Review IFS time reporting data for accuracy and communicate necessary corrections and adjustments to supervisors.
• Transfer system-generated time reporting information from IFS into ADP for payroll processing.
• Process ADP-generated payroll accurately and on schedule for a large, multi-state employee base.
• Maintain organized files of ADP tax-filing documents and payroll summary reports for reference and audit purposes.
• Reconcile cash activity related to payroll with ADP Tax Services reports to ensure accuracy and completeness.
• Respond promptly and professionally to employees’ inquiries regarding paycheck information and payroll issues.
• Maintain spreadsheets that track and reconcile weekly payroll data, ensuring data integrity and consistency.
• Process manual checks to correct discrepancies and handle special payrolls, including annual bonus payments.
• Calculate new hire pay, termination pay, and other adjustments to regular pay in accordance with company policies and applicable regulations.
• Reconcile payroll reports to quarterly 941 filings and annual W-2 forms to ensure compliance and accuracy.
• Maintain the general ledger for all payroll-related transactions, ensuring proper coding and documentation.
• Reconcile the payroll register to the general ledger and prepare necessary adjusting journal entries.
• Prepare and submit annual workers’ compensation reports to insurance carriers in a timely and accurate manner.
• Prepare journal entries and perform account analyses as assigned to support accounting and finance functions.
• Process stop payments and payroll adjustments as needed, ensuring proper authorization and documentation.
• Calculate and deduct appropriate amounts from payroll checks, including tax withholdings, garnishments, and other deductions, ensuring correct computing and withholding.
• Verify all overtime hours with appropriate management personnel before issuing payroll checks to ensure compliance with wage and hour regulations.
• Contribute to team efforts by taking on related duties as needed and supporting colleagues in payroll and accounting functions.
• Provide payroll-related documents and reports as requested by Human Resources.
• Stay current on changes in payroll legislation, tax laws, and regulations, and recommend process improvements to enhance accuracy, efficiency, and compliance.
• Assist with internal and external payroll audits by providing required documentation, reconciliations, and explanations.

Skills

IFS & ADP

Advanced Excel

Multi-state payroll

Regulatory knowledge

Data accuracy

Payroll discrepancy resolution

Payroll processing

IFS & ADP systems

Organizational skills

Education

High school diploma

Tools

IFS

ADP

Excel

Job description

Aston Carter is seeking a Payroll Specialist to manage end-to-end payroll for a large, multi-state workforce using IFS and ADP. You will ensure accurate processing, maintain payroll records, and support audits while advising employees and HR on payroll inquiries.

This onsite role in Oak Creek, WI requires detailed focus, advanced Excel skills, and strong regulatory knowledge to drive compliant payroll operations across states.