Remote Payroll Specialist - Multi-State & Govt Contracts

Talentify; Dallas (TX); Remote; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental & vision plans

401(k) with company match

Disability & life insurance

HSA and transportation benefits

Paid time off (PTO)

Job summary

Aston Carter is seeking a Payroll Specialist to own full-cycle payroll processing across multiple entities, leveraging Deltek Costpoint and Deltek T&E in a remote setting. You’ll handle complex payrolls including SCA, DBA, and union payrolls while ensuring compliance with federal and state laws.

Ideal candidates have 3+ years of multi-state payroll experience, strong Excel/Word skills, and a proven ability to work independently in a remote environment.

Qualifications

• High school diploma or GED required; some college education preferred, with payroll experience considered in place of formal education.
• 3+ years of end-to-end multi-state, multi-company payroll processing across multiple cycles and entity types.
• Hands-on experience using Deltek Costpoint for in-house payroll processing.
• Hands-on experience using Deltek T&E for timesheet management.
• Solid knowledge of payroll processing fundamentals and wage-hour laws.
• Experience with garnishments, levies, and child support orders per federal/state rules.
• Experience supporting quarter-end and year-end payroll processes, including W-2 reconciliation.
• Proficient Excel/Word for data exports, reports, and reconciliation.

Responsibilities

• Process full-cycle payroll for multiple companies and legal entities across multiple cycles.
• Use Deltek Costpoint for payroll processing and Deltek T&E for timesheet management.
• Validate timesheets, set up new employees, and maintain payroll records across multi-state environments.
• Administer complex payroll types including SCA, DBA, union payrolls, and wage determinations.
• Calculate and process deductions such as garnishments and tax levies per regulations.
• Prepare and process off-cycle payments with proper documentation.
• Support quarter-end and year-end payroll activities including W-2 reconciliation.
• Generate and reconcile payroll reports and data exports from Costpoint.
• Collaborate with HR, Finance, Accounting, and Benefits to resolve issues.
• Respond to employee pay inquiries with clear, professional communication.
• Maintain confidentiality of sensitive payroll data.
• Organize deadlines across entities and pay cycles with accuracy.
• Assist with audit preparation and ensure payroll records are complete.
• Leverage Excel/Word to analyze payroll data and support reconciliation.
• Work independently in a remote environment with minimal supervision.

Skills

Payroll processing

Multi-state payrolls

W-2 reconciliation

Garnishments

Data analysis

Remote work

Attention to detail

Communication skills

Independent worker

Confidentiality

Education

High school diploma or GED

Some college in accounting/finance

Tools

Deltek Costpoint

Deltek T&E

Microsoft Excel

Microsoft Word

UKG software

Job description

Aston Carter is seeking a Payroll Specialist to own full-cycle payroll processing across multiple entities, leveraging Deltek Costpoint and Deltek T&E in a remote setting. You’ll handle complex payrolls including SCA, DBA, and union payrolls while ensuring compliance with federal and state laws.

Ideal candidates have 3+ years of multi-state payroll experience, strong Excel/Word skills, and a proven ability to work independently in a remote environment.