Remote Senior Payroll Specialist — Multi-State & Union

Talentify; Saint Paul (MN); Remote; USD 44,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life insurance

Disability

Health Spending Account (HSA)

Time Off / PTO

Job summary

Aston Carter is seeking a Sr. Payroll Specialist to manage complex U.S. and Canadian payrolls remotely, ensuring compliance with federal, state, provincial, union, prevailing wage, and certified payroll rules.

You will review payroll data, run reconciliations, and support audits while driving process improvements with internal and external partners. Ideal candidates have multi-state and union payroll experience, mastery of Excel, and hands-on Workday payroll knowledge, with a CPP designation

Qualifications

• At least 3 years of multi-state payroll processing experience.
• At least 1 year of certified payroll reporting experience.
• Hands-on Workday payroll experience preferred.

Responsibilities

• Process complex multi-state U.S. and Canadian payrolls while ensuring compliance with all applicable federal, state, provincial, union, prevailing wage, and certified payroll regulations.
• Review payroll transactions for accuracy, including wage calculations, deductions, withholdings, taxes, fringe benefits, and employee changes, and resolve discrepancies promptly.
• Reconcile payroll, tax, and bank accounts on a monthly, quarterly, and annual basis, identifying risks and proactively addressing issues.
• Maintain compliance with wage and hour regulations, union agreements, and all payroll-related laws and reporting requirements.
• Serve as a central point of coordination for payroll-related initiatives, tracking action items, following up with stakeholders, and driving projects to completion.
• Lead daily prioritization efforts and communications with stakeholders to ensure critical payroll issues, tax matters, and system enhancements are addressed efficiently.
• Partner with internal teams, vendors, and outsourced payroll providers to implement process improvements, system enhancements, and payroll-related updates.
• Generate, analyze, and distribute payroll reports, including year-end data, union fringe reporting, general ledger activity, and other audit or management requests.
• Monitor union and regulatory changes that impact payroll processing and system configuration, and recommend necessary adjustments.

Skills

Multi-state payroll

Union payroll

Prevailing wage

Advanced Excel

Certified payroll reporting

Workday payroll

Education

Bachelor’s degree in accounting/finance

CPP designation

Tools

CMiC

Workday

Job description

Aston Carter is seeking a Sr. Payroll Specialist to manage complex U.S. and Canadian payrolls remotely, ensuring compliance with federal, state, provincial, union, prevailing wage, and certified payroll rules.

You will review payroll data, run reconciliations, and support audits while driving process improvements with internal and external partners. Ideal candidates have multi-state and union payroll experience, mastery of Excel, and hands-on Workday payroll knowledge, with a CPP designation