High-Volume Payroll Specialist (Multi-State)

Caring for Others; Portland (OR); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Dental Insurance

Vision Insurance

Life Insurance

Employee Assistance Program

Health Insurance (100% company paid)

401(k) Match

Professional Development

Training & Orientation Week

Job summary

Caring for Others in Portland, Oregon, is seeking a payroll specialist to manage high-volume payroll duties in a fast-paced environment. You will work with EHR and HRIS systems, ensuring accurate processing on a rotating weekly schedule and strict confidentiality.

The role emphasizes HIPAA compliance, attention to detail, and strong Excel skills while supporting timekeeping reconciliation, new hires, terminations, pay changes, and year-end payroll tasks.

Qualifications

• Associate's degree required with 2+ years of payroll experience.
• Experience with Paylocity and multi-location/multi-state payroll preferred.
• Strong Excel skills and comfort with large data sets.
• High accuracy, attention to detail, and organization under tight deadlines.
• Solid understanding of payroll tax, deduction, and compliance requirements.
• Committed to confidentiality and HIPAA standards.

Responsibilities

• Process accurate, timely payroll for employees across alternating weekly cycles.
• Reconcile timekeeping data between EHR and HRIS.
• Process new hires, terminations, pay changes, and expense reimbursements.
• Audit payroll pre- and post-processing to catch and resolve errors.
• Review tax filings and garnishments for accuracy and compliance.
• Reconcile monthly payroll accounts and support year-end W-2 processing.

Skills

High-volume payroll

Attention to detail

HIPAA/compliance

Written & verbal English

Confidentiality

Education

Associate's degree

Tools

Paylocity

Excel

Job description

Caring for Others in Portland, Oregon, is seeking a payroll specialist to manage high-volume payroll duties in a fast-paced environment. You will work with EHR and HRIS systems, ensuring accurate processing on a rotating weekly schedule and strict confidentiality.

The role emphasizes HIPAA compliance, attention to detail, and strong Excel skills while supporting timekeeping reconciliation, new hires, terminations, pay changes, and year-end payroll tasks.