High-Volume Accounts Payable & Billing Specialist

IFG International Financial Group Ltd; Fox Chapel (Allegheny County); On-site; USD 71,635,000 - 89,544,000; Full time

Job summary

IFG Pittsburgh is actively recruiting an Accounts Payable Specialist responsible for processing a high-volume of vendor invoices, performing three-way matching, and preparing weekly payment runs through the ERP system. The role will also assist with customer invoicing, billing, and cash applications to ensure accurate and timely financial transactions.

Responsibilities include generating customer invoices, resolving billing discrepancies, applying payments, and reconciling accounts.

Qualifications

• 5+ years of accounts receivable and accounts payable experience.
• Experience with ERP systems.
• Experience working with purchase order-driven environments.
• Understanding of three-way match processes and vendor reconciliation.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Generate and distribute customer invoices based on contract terms and shipment milestones.
• Coordinate with Sales, Project Management, and Operations to investigate and resolve billing discrepancies.
• Post and apply customer payments (ACH, wire, check, and credit card) to the correct accounts.
• Reconcile payments to open invoices, resolve unapplied cash, and maintain accurate customer balance records.
• Monitor aging reports and follow up with customers on past-due invoices.
• Communicate professionally with customers to resolve payment issues and account discrepancies.
• Partner with Sales and Finance to address disputes while maintaining strong customer relationships and documenting collection activity.
• Process high-volume vendor invoices accurately and perform three-way matching with purchase orders and receiving documentation.
• Review, code, and enter invoices into the ERP system while ensuring approvals and policy compliance.
• Assist with weekly payment runs (ACH, wire, checks) and maintain vendor relationships by responding to inquiries and reconciling vendor statements.

Skills

Attention to detail

Communication

Multi-tasking

Problem solving

Tools

ERP systems

Microsoft Excel

Job description

IFG Pittsburgh is actively recruiting an Accounts Payable Specialist responsible for processing a high-volume of vendor invoices, performing three-way matching, and preparing weekly payment runs through the ERP system. The role will also assist with customer invoicing, billing, and cash applications to ensure accurate and timely financial transactions.

Responsibilities include generating customer invoices, resolving billing discrepancies, applying payments, and reconciling accounts.