High School Records & Scheduling Specialist

Sylvania; Michigan; On-site; USD 38,000 - 48,000; Full time

Job summary

Reed City High School is seeking a dedicated Registrar to manage student records, enrollment, transcripts, and scheduling within the district's student information system. You will ensure FERPA compliance and provide excellent service to students, families, and staff.

The Registrar will collaborate with administrators, counselors, and other departments, maintain accurate data, generate reports for state and district audits, and support graduation and enrollment processes throughout the school

Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• Experience in a school office or registrar's office preferred.
• Knowledge of Skyward or similar student information systems preferred.
• Strong organizational and communication skills.
• Proficiency with Google Workspace.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Maintain accurate and confidential cumulative records for all students.
• Process student enrollments, transfers, and withdrawals.
• Maintain official transcripts and permanent student records.
• Verify student demographic information and update records as needed.
• Ensure compliance with FERPA and district confidentiality policies.
• Process records requests from schools, colleges, employers, military recruiters, and authorized agencies.
• Register new students and assist families with enrollment requirements.
• Coordinate transfer records with sending and receiving schools.
• Maintain enrollment statistics and reports.
• Assist administration/counselor in Master Scheduling Development.
• Student scheduling and course changes.
• Enter and maintain course schedules within the student information system.
• Monitor student credit accumulation and graduation requirements.
• Support schedule changes throughout the school year.
• Maintain accurate graduation requirement records.
• Audit student transcripts for graduation eligibility.
• Prepare graduation lists and verify diploma eligibility.
• Assist with diploma ordering and distribution.
• Maintain accurate data within the district's student information system.
• Generate transcripts, report cards, class rank, GPA, and other student reports.
• Ensure data integrity for state reporting.
• Assist with state and district audits.
• Assist with student data needed for state assessments.
• Prepare reports required by the district and the state.
• Support data verification for accountability reporting.
• Serve as the primary contact regarding student records.
• Respond to parent, student, and staff inquiries.
• Assist administrators with student information.
• Collaborate with attendance, athletics, special education, and other departments.
• Clerical support related to student records.
• Ensure compliance with district policies and state and federal regulations.
• Maintain confidentiality of all student records.
• Follow records retention schedules and archival procedures.

Skills

Organizational skills

Communication

Customer service

Time management

Attention to detail

Google Workspace

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Skyward

Job description

Reed City High School is seeking a dedicated Registrar to manage student records, enrollment, transcripts, and scheduling within the district's student information system. You will ensure FERPA compliance and provide excellent service to students, families, and staff.

The Registrar will collaborate with administrators, counselors, and other departments, maintain accurate data, generate reports for state and district audits, and support graduation and enrollment processes throughout the school