High School Administrative Secretary & Operations Coordinator

Seattle Public Schools; Seattle (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Seattle Public Schools is seeking a dedicated high school secretary to provide secretarial support to an Assistant Principal and designated administrators. The role includes managing calendars, answering inquiries, and assisting with athletic program logistics to ensure smooth school operations.

The position requires at least two years of clerical experience, strong organization, and ability to work with students, parents, staff, and the public.

Qualifications

• High school diploma or GED is required.
• Two years of clerical/secretarial experience with records maintenance and significant public contact.
• Experience with school administration or athletics is a plus.
• Familiarity with SAP and SubFinder timekeeping systems.

Responsibilities

• Serves as secretary to an Assistant Principal or designated administrator of a High School and manages appointment calendar.
• Acts as a point of contact for inquiries from students, parents, staff and the public; provides back-up for main office functions.
• Receives and processes athletic packets; coordinates with District Athletic Office and coaches; maintains reports.
• Maintains coaches' files, processes stipends, and coordinates vacancies with District Athletic Office.
• Inputs and retrieves student information data, composes reports, and coordinates materials distribution with District departments.

Skills

Multitasking

Telephone etiquette

Office equipment operation

Record keeping

Data entry

Education

High school diploma or GED

Tools

SAP

eSIS

SubFinder

Job description

Seattle Public Schools is seeking a dedicated high school secretary to provide secretarial support to an Assistant Principal and designated administrators. The role includes managing calendars, answering inquiries, and assisting with athletic program logistics to ensure smooth school operations.

The position requires at least two years of clerical experience, strong organization, and ability to work with students, parents, staff, and the public.