Administrative Secretary, Innovative Learning Programs

Tacoma Public Schools (WA); Tacoma (WA); On-site; USD 4,322,000 - 5,716,000; Full time

Benefits offered by this job

Full benefits

Job summary

Tacoma Public Schools in Washington state seeks a dedicated secretary to support the Director of Innovative Programs and the department. The role involves handling front-desk duties, filing, data entry, and budget monitoring to help meet project timelines.

The successful candidate will have solid secretarial experience, strong English skills, and the ability to manage multiple tasks under deadlines while maintaining confidentiality.

Qualifications

• High school graduation or equivalent with secretarial/computer training.
• One to three years of secretarial experience preferred.
• Ability to learn district policies and budgeting processes.

Responsibilities

• Answers phones and greets visitors; screens calls and provides referrals as needed.
• Organizes filing systems and maintains program records efficiently.
• Edits routine correspondence and prepares reports and memoranda.
• Researches data, creates spreadsheets, and summarizes trends for projects.
• Maintains budget records and supports expenditure tracking.
• Orders supplies, handles requisitions and invoices, and coordinates training.
• Processes grant applications and budget monitoring tasks.
• Uses student information systems for program data entry.
• Manages mail distribution and departmental materials production.

Skills

Secretarial knowledge

Grammar & English usage

Budget tracking

Policy & regulations

Typing 40 wpm

Data entry

Customer service

Multi-tasking

Team collaboration

Education

High school diploma or equivalent; 1 year of secretarial/computer training; 1–3 years of secretarial experience

Tools

PowerPoint

Quicken

ACCESS

Job description

Tacoma Public Schools in Washington state seeks a dedicated secretary to support the Director of Innovative Programs and the department. The role involves handling front-desk duties, filing, data entry, and budget monitoring to help meet project timelines.

The successful candidate will have solid secretarial experience, strong English skills, and the ability to manage multiple tasks under deadlines while maintaining confidentiality.