High-Level Executive Assistant

Victoria Merchant Group - KW Foothills; Colorado Springs (CO); On-site; USD 64,000 - 86,000; Full time

Job summary

Victoria Merchant Group - KW Foothills is seeking a High-Level Executive Assistant to keep the business moving. You will become the team owner's right hand, coordinating daily schedules, preparing listings, coordinating staging and photography, and managing CRM follow-ups to ensure nothing falls through the cracks.

This role requires strong organization, proactive follow-through, professionalism, and confidentiality as you liaise with clients, agents, and stakeholders to support transactions and

Qualifications

• Experience in managing executive schedules and coordinating complex calendars.
• Ability to serve as a primary point of contact, maintaining professionalism and confidentiality.
• Proven track record of preparing and editing high-quality correspondence, reports, and presentations.
• Familiarity with real estate processes, including staging and photography coordination.
• Strong organizational skills to manage client relationships and maintain an efficient CRM system.
• Ability to facilitate smooth transaction processes by liaising with clients, agents, and stakeholders.
• Experience in planning and executing company events and team-building activities to foster collaboration.

Responsibilities

• Coordinate and manage the executive's daily schedule, ensuring all appointments and meetings are efficiently organized.
• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and clarity.
• Oversee the preparation and execution of real estate listings, including coordinating staging and photography.
• Manage client relationships by ensuring timely follow-ups and maintaining an organized CRM system.
• Facilitate smooth transaction processes by liaising with clients, agents, and other stakeholders.
• Assist in the planning and execution of company events and team-building activities, fostering a collaborative environment.

Skills

Executive scheduling

Confidentiality

Correspondence & reports

Real estate processes

CRM management

Event planning

Stakeholder liaison

Job description

High-Level Executive Assistant

Are you the person who keeps everything moving, catches the details others miss, and gets things done without being asked twice?Victoria Merchant Group - KW Foothills is looking for a sharp, proactive

to become the team owner's right hand and bring structure, follow-through, and momentum to a growing real estate business. From keeping clients and transactions on track to preparing listings, coordinating staging and photography, and managing CRM follow-ups, you'll make sure the details are handled and nothing falls through the cracks.

Compensation: $75,000

Responsibilities

• Coordinate and manage the executive's daily schedule, ensuring all appointments and meetings are efficiently organized.
• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and clarity.
• Oversee the preparation and execution of real estate listings, including coordinating staging and photography.
• Manage client relationships by ensuring timely follow-ups and maintaining an organized CRM system.
• Facilitate smooth transaction processes by liaising with clients, agents, and other stakeholders.
• Assist in the planning and execution of company events and team-building activities, fostering a collaborative environment.

Qualifications

• Experience in managing executive schedules and coordinating complex calendars.
• Ability to serve as a primary point of contact, maintaining professionalism and confidentiality.
• Proven track record of preparing and editing high-quality correspondence, reports, and presentations.
• Familiarity with real estate processes, including staging and photography coordination.
• Strong organizational skills to manage client relationships and maintain an efficient CRM system.
• Ability to facilitate smooth transaction processes by liaising with clients, agents, and stakeholders.
• Experience in planning and executing company events and team-building activities to foster collaboration.

About Company

Victoria Merchant Group - KW Foothills is a growing real estate team focused on delivering a smooth, high-touch experience throughout every stage of the real estate process. The team values organization, responsiveness, ownership, and professionals who take pride in keeping the business moving.