High-Impact Project Coordinator

Salas O'Brien; Los Alamos (NM); On-site; USD 44,000 - 61,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k) matching

Paid time off

Wellness program

Professional development

Job summary

Salas O’Brien in the United States is seeking a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will help ensure projects stay organized, deadlines are visible, and stakeholders have the information they need to execute effectively.

This role requires proactive, detail-oriented work across multiple workstreams, with strong communication and the ability to manage schedules, trackers, and reports in a fast-paced professional

Qualifications

• Bachelor’s degree in business administration, project management, operations, or a related field preferred; equivalent relevant experience may be considered.
• Experience supporting projects, programs, operations, or professional services teams preferred.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and stakeholders.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with project tracking or collaboration tools is preferred.
• Ability to prepare clear meeting notes, action logs, status updates, and professional project documentation.
• Demonstrated follow-through, responsiveness, discretion, and ability to work both independently and collaboratively.
• Ability to identify issues, elevate appropriately, and support process improvement without assuming project-level decision-making authority.
• Experience supporting government, engineering, technical, or regulated environments is a plus.

Responsibilities

• Schedule and manage internal and client-facing meetings, including coordinating calendars and logistics.
• Prepare and distribute meeting agendas in coordination with Project Managers; capture meeting notes, decisions, and action items.
• Track project timelines, milestones, deliverables, and follow-up actions; proactively communicate approaching deadlines and outstanding items.
• Maintain task trackers, action logs, status reports, shared tools, and collaboration platforms.
• Serve as a central coordination point for day-to-day project activities and facilitate communication among Project Managers, Operations, and other stakeholders.
• Route requests, information, and updates to the appropriate team members and support alignment across workstreams.
• Maintain organized, accurate, and consistent project documentation and records.
• Assist in preparing status reports, presentations, data calls, and other project deliverables.
• Coordinate onboarding and offboarding activities for project personnel and support contract-related administrative requirements as directed.
• Identify and flag process inefficiencies, administrative gaps, schedule risks, or unresolved actions for Project Manager attention.
• Provide scheduling and logistical coordination with client stakeholders as appropriate.
• Perform other project coordination and administrative duties as assigned.

Skills

Project coordination

Multitasking

Communication skills

Attention to detail

Team collaboration

Education

Bachelor's degree in Business Administration / Project Management

Tools

MS Office

Project tracking tools

Teams

Job description

Salas O’Brien in the United States is seeking a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will help ensure projects stay organized, deadlines are visible, and stakeholders have the information they need to execute effectively.

This role requires proactive, detail-oriented work across multiple workstreams, with strong communication and the ability to manage schedules, trackers, and reports in a fast-paced professional