High-Impact Executive Assistant to Founder & CEO

Park Consulting Group; Irvine (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Park Consulting Group is seeking an experienced Executive Assistant to Founder/CEO in Irvine, CA. You will be the trusted right hand, managing calendars, inboxes, travel, meetings, vendors, and events while keeping critical details and priorities aligned for a growing consulting firm.

You will proactively create systems, trackers, and SOPs, leveraging AI and automation to boost efficiency. The role demands discretion, strong communication, and the ability to handle a high volume of work with

Qualifications

• At least four years of relevant Executive Assistant, Personal Assistant, or senior administrative management experience.
• Direct experience supporting a Founder, CEO, President, or senior executive with broad responsibilities.
• Recent hands-on ownership of calendars, inboxes, travel, meetings, vendors, events, confidential information, and executive follow-through.
• Exceptional attention to detail, organization, judgment, and discretion.
• Strong written and verbal communication skills.
• The ability to manage a high volume of work with limited supervision.
• Comfort experimenting with AI and automation to improve how work gets done.
• A valid driver’s license, reliable transportation, and comfort driving throughout Orange County.

Responsibilities

• Monitor and manage the CEO’s inbox and calendar; draft responses and surface important matters.
• Coordinate domestic and international travel with high accuracy.
• Prepare meeting agendas, take notes, document decisions, and track action items to completion.
• Support vendor management, events, and occasional personal tasks as needed.
• Develop and maintain SOPs, checklists, and workflows to improve visibility and execution.
• Coordinate purchases, shipments, and arrangements for the office and home as required.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Vendor management

Communication skills

AI/Automation familiarity

Outlook/Office tools

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Job description

Park Consulting Group is seeking an experienced Executive Assistant to Founder/CEO in Irvine, CA. You will be the trusted right hand, managing calendars, inboxes, travel, meetings, vendors, and events while keeping critical details and priorities aligned for a growing consulting firm.

You will proactively create systems, trackers, and SOPs, leveraging AI and automation to boost efficiency. The role demands discretion, strong communication, and the ability to handle a high volume of work with