In-Office Executive Assistant to CEO — Elite Support & Benefits

Fairgrove; Irvine (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, Vision, Dental

401(k) Match

11 Paid Holidays

PTO

Job summary

Fairgrove Property Management in Irvine, CA seeks an Executive Assistant to partner with the CEO, providing polished, confidential support across the CEO’s responsibilities. The role demands discretion, judgment, and the ability to move between business and personal matters.

You will manage the CEO’s calendar, coordinate meetings, arrange travel when needed, draft communications, and handle sensitive documents.

Qualifications

• 5+ years of high-level executive support experience
• Discretion and confidentiality in handling sensitive matters
• Strong organizational, time-management and multitasking skills
• Proficiency in Microsoft Office 365, PowerPoint and Excel

Responsibilities

• Manage the CEO's calendar, appointments, and scheduling across business and personal commitments.
• Coordinate meetings and logistics for internal and external engagements.
• Prepare and distribute materials for Leadership Team meetings, agendas and presentations.
• Draft, edit, and proofread business communications and presentations for the CEO.
• Handle confidential correspondence and documentation on the CEO's behalf.

Skills

Discretion

Time management

Multitasking

Communication

MS Office 365

PowerPoint

Excel

Problem solving

Interpersonal skills

Evening/weekend availability

Tools

Cloud-based software

Job description

Fairgrove Property Management in Irvine, CA seeks an Executive Assistant to partner with the CEO, providing polished, confidential support across the CEO’s responsibilities. The role demands discretion, judgment, and the ability to move between business and personal matters.

You will manage the CEO’s calendar, coordinate meetings, arrange travel when needed, draft communications, and handle sensitive documents.