Healthcare Project Coordinator — Exec & Scheduling Lead

Ll Oefentherapie; Arlington (VA); On-site; USD 55,000 - 90,000; Full time

Job summary

Ll Oefentherapie in Arlington, VA is seeking an executive scheduling specialist to support senior leaders with calendar management, travel planning, and project coordination. The role also covers meeting note-taking, onboarding new hires, and driving follow-ups across initiatives.

Ideal candidates will excel at organizing complex schedules, coordinating cross-team efforts, and maintaining clear documentation for leadership decisions in a fast-paced health-tech environment.

Qualifications

• Experience supporting executive-level scheduling and calendar management.
• Ability to organize projects and track follow-ups for leadership.
• Experience onboarding new hires and coordinating office engagement.
• Strong note-taking and meeting minutes skills.

Responsibilities

• Support scheduling needs of key leadership personnel, including travel arrangements and Outlook calendar management.
• Take meeting notes, organize projects, and maintain documents with clear follow-ups.
• Assist in-office team engagement and onboarding of new hires.
• Track key actions and projects for executive leadership.
• Organize and attend meetings, taking minutes and ensuring progress on action items.

Skills

Scheduling

Meeting notes

Onboarding support

Project tracking

Executive support

Tools

Outlook

Job description

Ll Oefentherapie in Arlington, VA is seeking an executive scheduling specialist to support senior leaders with calendar management, travel planning, and project coordination. The role also covers meeting note-taking, onboarding new hires, and driving follow-ups across initiatives.

Ideal candidates will excel at organizing complex schedules, coordinating cross-team efforts, and maintaining clear documentation for leadership decisions in a fast-paced health-tech environment.