Healthcare Onboarding & Compliance Coordinator

Capitol Imaging Services, LLC; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Capitol Imaging Services, LLC is seeking a Talent Acquisition Assistant to support HR across recruitment and onboarding, ensuring a smooth candidate experience and accurate records in a multi-region healthcare imaging network.

Responsibilities include coordinating pre-employment logistics, administering onboarding, managing compliance, maintaining certification records for technologists, and generating reports on hiring metrics.

Qualifications

• Associate's degree preferred; equivalent combination of education and experience.
• 1–3 years of administrative experience in HR, talent acquisition, or healthcare administration.
• Exceptional attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism and confidentiality.
• Proficient with Microsoft Office and HRIS/ATS systems.
• Independent work style with cross-regional coordination.

Responsibilities

• Coordinate pre-employment logistics from offer to onboarding.
• Prepare onboarding and employment documents.
• Serve as contact for new hires on documentation and questions.
• Maintain complete and accurate employment records per policy.
• Coordinate and monitor pre-employment drug screenings.
• Initiate and track background checks.
• Verify completion of pre-employment requirements before start.
• Communicate onboarding status to hiring managers.
• Maintain confidentiality of sensitive information.
• Own and maintain certification records for technologists.
• Monitor certification expirations and renewals.
• Coordinate with regional managers to keep certifications current.
• Maintain certification databases and docs.
• Escalate compliance concerns when expirations approach.
• Maintain HR system records for employees and applicants.
• Generate reports and track hiring metrics.
• Support HR initiatives and special projects.
• Communicate professionally with candidates, employees, managers.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Confidentiality

Independent work

Collaboration

Customer service

Proactive problem-solving

Education

Associate's degree preferred

Equivalent education/experience

Tools

Microsoft Office Suite

HRIS

Applicant Tracking Systems

Job description

Capitol Imaging Services, LLC is seeking a Talent Acquisition Assistant to support HR across recruitment and onboarding, ensuring a smooth candidate experience and accurate records in a multi-region healthcare imaging network.

Responsibilities include coordinating pre-employment logistics, administering onboarding, managing compliance, maintaining certification records for technologists, and generating reports on hiring metrics.