Healthcare Office Operations Leader

Women's Health Arizona; Gilbert (AZ); On-site; USD 65,000 - 85,000; Full time

Job summary

Women's Health Arizona in Gilbert, AZ is seeking an Office Manager to lead office staff, coordinate administrative functions, and ensure efficient operations while maintaining high-quality patient care.

The ideal candidate will have a healthcare administration background, strong leadership, and excellent organizational skills, with experience in EHR and billing software. This role emphasizes patient service, compliance, and process improvement.

Qualifications

• Bachelor’s degree in Healthcare Administration, Business Administration, or related field required; Master’s degree preferred.
• Minimum 3–5 years of office management experience in a healthcare or medical practice setting.
• Strong leadership, supervisory, and staff motivation skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Proficiency with office management software, EHR systems, and billing software.
• Strong communication and interpersonal skills with patients, providers, and staff.
• Knowledge of healthcare regulations, compliance requirements, and billing practices.

Responsibilities

• Manage office staff, including recruitment, training, and supervision.
• Coordinate patient scheduling, registration, medical records, and billing processes.
• Verify insurance, obtain pre-authorizations and referrals as needed.
• Ensure high-quality patient service and address patient inquiries professionally.
• Monitor compliance with regulatory requirements and practice policies.
• Oversee vendor relationships, supplies procurement, and equipment maintenance.

Skills

Staff supervision

Leadership

Organizational skills

Communication

Healthcare administration

Regulatory knowledge

EHR proficiency

Billing software

Education

Bachelor’s degree in Healthcare Administration or related

Master’s degree preferred

Tools

EHR systems

Billing software

Office management software

Job description

Women's Health Arizona in Gilbert, AZ is seeking an Office Manager to lead office staff, coordinate administrative functions, and ensure efficient operations while maintaining high-quality patient care.

The ideal candidate will have a healthcare administration background, strong leadership, and excellent organizational skills, with experience in EHR and billing software. This role emphasizes patient service, compliance, and process improvement.