Healthcare Office Administrator - Hybrid Role & Impact

New Jersey Innovation Institute; Newark (NJ); Hybrid; USD 65,000 - 85,000; Full time

Job summary

New Jersey Innovation Institute seeks a dynamic Healthcare Office Administrator to support the Vice President of Healthcare and the healthcare team, ensuring efficient day-to-day operations of the Newark office. The role involves coordinating calendars, preparing presentations, managing files, and handling communications with internal and external stakeholders.

Ideal candidates will have a Bachelor's degree and at least 3 years of relevant experience, excellent communication, and strong

Qualifications

• Bachelor's degree in technology, Business Administration, Finance, or related field.
• Minimum of 3 years of relevant experience.
• Excellent, professional, clear, and concise verbal, written, and electronic communication skills.
• Excellent analytical skills.
• Expert organization and interpersonal skills.
• Experience with project methodology (requirements, design, development, test and implementation).
• Familiarity with business process design and aid the high-level business process design efforts with assistance of the stakeholders and end-user.
• Experience supporting client accounting and reporting, or other applicable financial industry experience.

Responsibilities

• Provide operational support to the VP Healthcare, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and follow up on action items as needed.
• Organize and maintain electronic and physical files, ensuring accurate record-keeping and easy retrieval of documents when needed.
• Assist with special projects and initiatives, providing administrative support to ensure timely completion and successful outcomes.
• Process expense reports, track reimbursements, and reconcile credit card statements in a timely manner.
• Handle office tasks, generating reports, setting up meetings, and reordering supplies.
• Organize events for the Healthcare Division.
• Act as a point of contact for internal and external stakeholders, including managing phone calls and correspondence.
• Assist in the preparation of regularly scheduled reports and presentations.
• Support and assist with planning company events and conferences.
• Maintain a professional and confidential work environment, especially when handling sensitive information and health data.
• Collaborate with various departments to streamline office operations and contribute to team effort.
• Assist in the implementation and maintenance of office policies and procedures.
• Facilitate internal communication by distributing relevant company information as needed.

Skills

Communication

Analytical skills

Organization

Documentation

Project methodology

Business process design

Client accounting support

Execution & delivery

Work planning

Confidentiality

Prioritization

Office 365

Self-starter

Education

Bachelor's degree

Tools

Office 365

Microsoft Office Suite

Job description

New Jersey Innovation Institute seeks a dynamic Healthcare Office Administrator to support the Vice President of Healthcare and the healthcare team, ensuring efficient day-to-day operations of the Newark office. The role involves coordinating calendars, preparing presentations, managing files, and handling communications with internal and external stakeholders.

Ideal candidates will have a Bachelor's degree and at least 3 years of relevant experience, excellent communication, and strong