Hybrid HealthTech Office Administrator for Executives

DeKalb Health; Newark (NJ); Hybrid; USD 65,000 - 85,000; Full time

Job summary

NJII is seeking a dynamic Healthcare Office Administrator to support the Vice President of Healthcare and the team with administrative tasks, ensuring efficient day-to-day operations.

Key duties include calendar management, meeting coordination, file organization, expense processing, and event planning for the Healthcare Division, while maintaining confidentiality and professional communication with stakeholders.

Qualifications

• Bachelor's degree in technology, Business Administration, Finance, or related field; waiver if experience is relevant.
• Minimum 3 years of relevant administrative or executive support experience.
• Excellent written and verbal communication; ability to document requirements clearly.
• Proficiency with Office 365 and Microsoft Office Suite.

Responsibilities

• Provide operational support to the Vice President Healthcare, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare meeting agendas, documents, and presentations; attend meetings, take minutes, and follow up on action items.
• Organize and maintain electronic and physical files for easy retrieval.
• Assist with special projects and initiatives to ensure timely completion.
• Process expense reports, track reimbursements, and reconcile credit card statements.
• Handle office tasks, generate reports, set up meetings, and reorder supplies.
• Organize events for the Healthcare Division and coordinate communications with stakeholders.
• Assist in preparation of regularly scheduled reports and presentations; support company events.
• Maintain confidentiality and support cross-department collaboration to streamline operations.

Skills

Office 365

Project coordination

Written communication

Verbal communication

Organizational skills

Confidentiality

Self-starter

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

NJII is seeking a dynamic Healthcare Office Administrator to support the Vice President of Healthcare and the team with administrative tasks, ensuring efficient day-to-day operations.

Key duties include calendar management, meeting coordination, file organization, expense processing, and event planning for the Healthcare Division, while maintaining confidentiality and professional communication with stakeholders.