Healthcare HTM Admin & Dispatch Coordinator

Endeavor Health; Skokie (IL); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Annual increases based on performance

Career pathways for growth

Tuition reimbursement

Free parking

Wellness program

Health savings account options

Retirement options with company match

Paid time off and holidays

Job summary

Endeavor Health in Skokie, IL seeks a Clinical Engineering, Business Office Coordinator to provide system-wide HTM logistical support, handling procurement, invoicing, and clerical data entry across multiple sites.

You will dispatch service requests via CMMS, process requisitions, train staff, assist AP with new vendor vetting, and ensure timely workflow between sites, vendors, and the CE team.

Full-time or part-time roles available; dayshift hours; competitive pay and benefits.

Qualifications

• Associate degree in business or related field or 5+ years healthcare office experience.
• Experience with CMMS, SharePoint, and invoicing software.
• Strong communication and customer service skills required.
• Ability to work independently and as part of a team, with good organizational skills.

Responsibilities

• Receive and dispatch service requests via CMMS and phone; monitor resource availability and vendor scheduling.
• Process HTM purchase requisitions into purchase orders with proper approvals; route parts requests to the Parts Coordinator.
• Train colleagues on intake, dispatch, and order-status processes; provide status updates.
• Support Accounts Payable with vendor vetting and PO updates; ensure HTM purchasing complies with policies.
• Enter invoices and service reports into AP system; reconcile with PO items and receipts for payment.
• Document variances with internal resources and vendors; provide updates as needed.
• Provide SharePoint and CMMS data entry under HTM leadership; compile reports and coordinate meetings.

Skills

Communication

Customer service

Organizational skills

Education

Associate's degree in business or related field

5+ years healthcare office experience

Tools

CMMS

SharePoint

Excel

Outlook

Invoicing applications

Job description

Endeavor Health in Skokie, IL seeks a Clinical Engineering, Business Office Coordinator to provide system-wide HTM logistical support, handling procurement, invoicing, and clerical data entry across multiple sites.

You will dispatch service requests via CMMS, process requisitions, train staff, assist AP with new vendor vetting, and ensure timely workflow between sites, vendors, and the CE team.

Full-time or part-time roles available; dayshift hours; competitive pay and benefits.