Healthcare Executive Assistant to President/COO

Care New England; Warwick (RI); On-site; USD 52,000 - 74,000; Full time

Job summary

Care New England is seeking an Executive Administrative Assistant to provide high-level administrative support to the President/COO and coordinate activities across the VNA of Care New England. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

The position entails managing calendars, travel logistics, preparing presentations and reports, coordinating meetings, and maintaining records and rosters

Qualifications

• Associate's Degree required.
• 3–5 years of administrative experience supporting senior leadership, preferably in healthcare.
• Knowledge of home care and hospice regulatory requirements preferred.
• Proficient in Microsoft Office Suite and comfortable with database systems.
• Payroll experience and Kronos preferred.

Responsibilities

• Manage the President/COO’s calendar, schedule meetings, and coordinate travel and conference logistics.
• Prepare correspondence, presentations, reports, and other documents for the President/COO.
• Support communication with executives, board members, and physician leadership.
• Monitor and prioritize incoming requests, ensuring timely follow-up.
• Handle confidential and sensitive information with professionalism.
• Coordinate meetings, agendas, minutes, and RSVP lists; reserve rooms and arrange catering as needed.
• Maintain records, databases, and rosters for the organization.
• Prepare presentations and spreadsheets for distribution.

Skills

Excellent communication

Organizational skills

Discretion/confidentiality

Independent work

Time prioritization

Education

Associate's Degree

Tools

Microsoft Office Suite

Kronos

Database systems

Job description

Care New England is seeking an Executive Administrative Assistant to provide high-level administrative support to the President/COO and coordinate activities across the VNA of Care New England. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

The position entails managing calendars, travel logistics, preparing presentations and reports, coordinating meetings, and maintaining records and rosters