Healthcare Executive Assistant — Calendar, Travel & Docs Pro

Jenmax Group; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

La Bella is seeking a highly organized Executive Administrative Assistant to support our executive team in a dynamic healthcare environment. The ideal candidate will manage calendars, coordinate events, handle front desk duties, and provide comprehensive administrative support with accuracy and discretion.

The role requires proficiency in Microsoft Office and Google Workspace, experience with QuickBooks, DocuSign, and strong communication skills to assist in project coordination and personal

Qualifications

• Experience in an administrative or executive assistant role in healthcare.
• Proficiency in Microsoft Office and Google Workspace.
• Strong typing, proofreading, and transcription skills.
• Experience with QuickBooks preferred.
• Ability to handle confidential information discreetly.
• Experience supporting healthcare executives or in a personal assistant capacity is required.

Responsibilities

• Manage and maintain executives' calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Provide comprehensive administrative support including typing, proofreading, transcription, and data entry to ensure accuracy in all documents.
• Coordinate and assist with event planning for company functions, meetings, and special events.
• Handle phone etiquette professionally while managing multi-line phone systems and front desk responsibilities.
• Oversee office management tasks such as filing, organizing documents, and maintaining office supplies inventory.
• Utilize QuickBooks for basic bookkeeping tasks and expense tracking.
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication among team members.
• Manage electronic signatures through DocuSign for contracts and official documents.
• Provide personal assistant support as needed, including travel arrangements and personal scheduling for executives.
• Ensure organizational efficiency through effective data entry, filing systems, and clerical support.

Skills

Calendar management

Communication

Typing

Proofreading

Transcription

Data entry

Project coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook Calendar

Google Workspace

QuickBooks

DocuSign

Job description

La Bella is seeking a highly organized Executive Administrative Assistant to support our executive team in a dynamic healthcare environment. The ideal candidate will manage calendars, coordinate events, handle front desk duties, and provide comprehensive administrative support with accuracy and discretion.

The role requires proficiency in Microsoft Office and Google Workspace, experience with QuickBooks, DocuSign, and strong communication skills to assist in project coordination and personal