Administrative Assistant

Cypress HCM; Phoenix (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Cypress HCM in Phoenix seeks an organized Executive Assistant to provide administrative and operational support to a department or executive. Duties include calendar coordination, travel arrangements, meeting preparation, and drafting communications.

The ideal candidate will manage multiple priorities with discretion, deliver high-quality service, and collaborate with internal teams and external partners in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED required.
• 1 year of office/administrative experience minimum.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Calendar management experience and office equipment familiarity.
• Strong written and verbal communication skills.
• Able to multitask, prioritize and meet deadlines.
• Excellent organization and attention to detail.
• Discretion with confidential information.
• Ability to work with internal teams and external customers.

Responsibilities

• Provide administrative support including scheduling meetings and coordinating travel.
• Prepare meeting agendas, take minutes, and distribute materials.
• Manage daily office operations and communications.
• Draft and format business correspondence and reports.
• Respond to inquiries regarding policies and procedures.
• Conduct preliminary analysis to support reporting.
• Assist with purchasing, inventory, and budget-related activities.
• Maintain confidential records and handle sensitive information appropriately.
• Balance multiple priorities and deadlines with responsiveness.
• Perform additional duties as assigned.

Skills

Calendar management

Communication

Organization

Confidentiality

Multitasking

Document preparation

Customer service

Team collaboration

Attention to detail

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Office

Oracle

Workday

Job description

A Healthcare Payer is seeking an organized, detail-oriented Executive Assistant to provide administrative and operational support to a department or executive. This individual will manage a variety of administrative responsibilities, including calendar coordination, meeting and travel arrangements, correspondence, document preparation, reporting support, and general office operations.

The ideal candidate is professional, resourceful, and capable of managing multiple priorities while maintaining confidentiality and delivering excellent customer service. Experience working in a corporate, insurance, medical, or healthcare environment is preferred.

Key Responsibilities

• Provide comprehensive administrative support, including scheduling meetings, coordinating events and travel, arranging services, and managing calendars.
• Prepare meeting agendas, gather and organize information, document meeting minutes, and distribute materials to appropriate stakeholders.
• Manage daily office operations, including filing, answering phones, organizing records, and distributing communications.
• Draft, edit, and format professional business correspondence, memos, letters, reports, and presentations.
• Respond to internal and external inquiries regarding departmental or corporate policies, procedures, and general information.
• Research, gather, organize, and conduct preliminary analysis of information and data to support departmental and corporate reporting.
• Assist with office supply management, equipment coordination, purchasing, inventory, and budget-related activities.
• Maintain accurate records and ensure the confidentiality and appropriate handling of sensitive business information.
• Provide responsive administrative support while balancing multiple priorities and deadlines.
• Perform additional duties as assigned.

Required Qualifications

• High School Diploma or GED.
• Minimum of 1 year of office, administrative, or clerical experience.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience with electronic calendar management and general office equipment.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work collaboratively with internal teams and external customers.

Preferred Qualifications

• 2+ years of administrative or clerical experience.
• 1+ year of experience in the insurance, healthcare, medical, or health benefits industry.
• Associate's Degree or additional relevant education.
• Experience working with enterprise business systems such as Oracle, Workday, and Serving Blue.
• Experience supporting executives or leadership teams in a corporate environment.

Core Competencies

• Professional communication and customer service.
• Calendar and meeting coordination.
• Confidentiality and information management.
• Organization, multitasking, and time management.
• Business correspondence and document preparation.
• Research, reporting, and data organization.