Healthcare Executive Administrative Assistant

Cypress HCM; Phoenix (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Cypress HCM in Phoenix seeks an organized Executive Assistant to provide administrative and operational support to a department or executive. Duties include calendar coordination, travel arrangements, meeting preparation, and drafting communications.

The ideal candidate will manage multiple priorities with discretion, deliver high-quality service, and collaborate with internal teams and external partners in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED required.
• 1 year of office/administrative experience minimum.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Calendar management experience and office equipment familiarity.
• Strong written and verbal communication skills.
• Able to multitask, prioritize and meet deadlines.
• Excellent organization and attention to detail.
• Discretion with confidential information.
• Ability to work with internal teams and external customers.

Responsibilities

• Provide administrative support including scheduling meetings and coordinating travel.
• Prepare meeting agendas, take minutes, and distribute materials.
• Manage daily office operations and communications.
• Draft and format business correspondence and reports.
• Respond to inquiries regarding policies and procedures.
• Conduct preliminary analysis to support reporting.
• Assist with purchasing, inventory, and budget-related activities.
• Maintain confidential records and handle sensitive information appropriately.
• Balance multiple priorities and deadlines with responsiveness.
• Perform additional duties as assigned.

Skills

Calendar management

Communication

Organization

Confidentiality

Multitasking

Document preparation

Customer service

Team collaboration

Attention to detail

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Office

Oracle

Workday

Job description

Cypress HCM in Phoenix seeks an organized Executive Assistant to provide administrative and operational support to a department or executive. Duties include calendar coordination, travel arrangements, meeting preparation, and drafting communications.

The ideal candidate will manage multiple priorities with discretion, deliver high-quality service, and collaborate with internal teams and external partners in a fast-paced healthcare environment.