Healthcare Executive Administrative Assistant

genesishcs; Northpointe Hall (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Genesis HealthCare System in the United States seeks an experienced administrative support professional to assist directors and managers by handling non-routine programs and ensuring timely, accurate records. You will manage calendars, prepare reports, and coordinate communications to keep operations smooth.

The role requires strong written and verbal communication, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Four years experience in a management-support related position or two-year associate degree plus two-year related experience.
• Excellent written communication skills.
• Strong verbal communication skills with poise and confidence.
• Sound math skills for basic operations and ratios.
• Proficient with basic office software for word processing, presentations, spreadsheets.
• Demonstrates initiative, critical thinking and customer service abilities.
• Flexible and able to handle multiple priorities.

Responsibilities

• Independently prepares reports and drafts final communications with high accuracy.
• Monitors department policy manual and assists with policy developments.
• Collects information for directors/managers and supports special projects.
• Oversees calendar management and coordinates scheduling for directors/managers.
• Provides customer service support to directors/managers and staff.
• Prepares paperwork for employment processes and maintains filing systems.
• Generates/distributes reports and maintains correspondence and meeting minutes.
• Performs other duties as assigned.

Skills

Written communication

Verbal communication

Mathematical proficiency

Office software proficiency

Initiative/problem solving

Multitasking under pressure

Education

Associate degree in secretarial or related field

Job description

Genesis HealthCare System in the United States seeks an experienced administrative support professional to assist directors and managers by handling non-routine programs and ensuring timely, accurate records. You will manage calendars, prepare reports, and coordinate communications to keep operations smooth.

The role requires strong written and verbal communication, excellent organizational skills, and the ability to multitask in a fast-paced environment.