Executive Administrative Assistant for Directors

Genesis Healthcare; Sacramento (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Genesis Healthcare is seeking an experienced administrative support professional to provide high-level assistance to directors/managers. The role involves preparing reports, drafting communications, and maintaining accurate records with minimal errors.

You will monitor policy manuals, support special projects, and coordinate calendar and scheduling activities to ensure timely information flow and organization-wide efficiency.

Qualifications

• Four (4) years experience in a management-support related position or two year associate degree in a secretarial or related field and two-year management-support related experience is required.
• Excellent written communication skills.
• Strong verbal communication skills are needed to speak with poise, confidence and control.
• Sound math skills to perform basic operations including multiplication, division, and calculating ratios and/or proportions.
• Excellent computer operations skills and sound working knowledge of basic office software products for word processing, graphic presentations, spreadsheet production and/or database operations.
• Demonstrates initiative/motivation, critical thinking, problem solving, interpersonal and customer service skills.
• Flexibility in handling changes in work priorities and handles multiple tasks simultaneously.

Responsibilities

• Independently prepares reports, drafts correspondence and prepares final communications with 98% error free result.
• Monitors department policy manual and assists with policy developments.
• Collects department related information in timely manner for department directors/managers.
• Conducts special projects with the department under general supervision.
• Assists with intervention of other clerical staff and directs activities of other clerical duties to appropriate support staff.
• Prepares/distributes reports, contract maintenance, correspondence, memoranda, and meeting agenda/minutes.
• Prepares all necessary paperwork for employment process.
• Maintains an effective system for filing/retrieving correspondence and reports.
• Manages various aspects of the directors/managers calendar and has a good knowledge of the directors/manager’s schedule at all times.
• Assists with customer service issues for director/manager.
• Performs other duties as assigned.

Skills

Attention to detail

Written communication

Verbal communication

Math/computation

Office software proficiency

Education

Two-year associate degree in secretarial or related field

Two years management-support experience

Job description

Genesis Healthcare is seeking an experienced administrative support professional to provide high-level assistance to directors/managers. The role involves preparing reports, drafting communications, and maintaining accurate records with minimal errors.

You will monitor policy manuals, support special projects, and coordinate calendar and scheduling activities to ensure timely information flow and organization-wide efficiency.