Healthcare Education Administrative Coordinator

Cataldo Ambulance Business Trust; Edgeworth (MA); On-site; USD 30,000 - 47,000; Full time

Job summary

Cataldo Education Center is seeking an Administrative Assistant to provide essential clerical support in a healthcare/EMS education environment. The role covers onboarding, calendar management, course coordination, and documentation to ensure regulatory compliance across departments.

The position requires strong organizational and communication skills, with experience in Microsoft Office and a proactive approach to multitasking within a team setting. Full-time role based in Woburn, MA.

Qualifications

• Strong organizational skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication, with attention to accuracy and clarity.
• Ability to work independently and in a team, coordinating between departments.

Responsibilities

• Answers and responds to emails, faxes, and phone lines for the CEC Department.
• Manages department calendars and tracks course offerings and scheduling.
• Ensures instructors are assigned and notifications are in place prior to classes.
• Prepares rosters and documents, tracks course completion, and maintains compliant records.
• Supports onboarding, regulatory documentation, and OEMS/CoAEMSP compliance efforts.
• Maintains employee education files and training equipment and coordinates with QA as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Team coordination

Education

High School Diploma

Associates degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Cataldo Education Center is seeking an Administrative Assistant to provide essential clerical support in a healthcare/EMS education environment. The role covers onboarding, calendar management, course coordination, and documentation to ensure regulatory compliance across departments.

The position requires strong organizational and communication skills, with experience in Microsoft Office and a proactive approach to multitasking within a team setting. Full-time role based in Woburn, MA.