Healthcare Concierge & Scheduling Administrative Assistant

Tenet Healthcare; Boca Raton (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

401(k) retirement with employer match

Generous paid time off

Career development and continuing ed.

Health savings accounts

Employee Assistance program

Pet, legal, accident and critical Ill.

Long term care, elder & childcare, ins

Job summary

Tenet Physician Resources in Boca Raton is seeking an Administrative Assistant to join the Paley Orthopedic & Spine Institute. You will be the lead customer service ambassador, handling appointment scheduling and patient greetings for designated physicians, and coordinating surgical and clinic calendars.

The role requires proficiency with Word and Outlook, flexibility in a dynamic environment, and collaboration with the Practice Manager and staff to ensure smooth operations.

Qualifications

• High School Diploma or Equivalent.
• Proficiency in a Windows environment with Word, Outlook, and the Internet.
• Willingness to be flexible and adaptable in a complex, matrix environment.

Responsibilities

• Lead customer service ambassador for designated physician group; manage calls and scheduling.
• Coordinate surgical scheduling including preoperative paperwork.
• Coordinate clinic scheduling and ensure accurate provider calendars.
• Serve as a primary contact for designated physician and support front-desk operations.
• Maintain current Google calendar for physician staff and calendar accuracy.
• Oversee scheduling projects and support auxiliary clinic operations.
• Greet outside vendors and pharmaceutical reps and coordinate meetings as needed.

Skills

Customer service

Scheduling

Administrative support

Office software

Education

High School Diploma

Tools

Word

Outlook

Internet

Job description

Tenet Physician Resources in Boca Raton is seeking an Administrative Assistant to join the Paley Orthopedic & Spine Institute. You will be the lead customer service ambassador, handling appointment scheduling and patient greetings for designated physicians, and coordinating surgical and clinic calendars.

The role requires proficiency with Word and Outlook, flexibility in a dynamic environment, and collaboration with the Practice Manager and staff to ensure smooth operations.