Healthcare AR Specialist — SaaS Billing & Collections

Octagos; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Octagos is seeking an Accounts Receivable Specialist to oversee the full AR cycle for Octagos Health, Inc. and payer relationships in a high-volume, multi-client setting.

Reporting to the Finance Manager, you will ensure accurate billing, timely collections, and clean month-end reconciliation. The ideal candidate will have healthcare revenue cycle or SaaS billing experience, strong process-improvement mindset, and the ability to collaborate with operations and client success teams.

Qualifications

• 3–5 years of accounts receivable or billing experience, preferably in healthcare, health tech, or SaaS.
• Proficiency with accounting software (QuickBooks, NetSuite, or similar ERP).
• Strong Excel skills including pivot tables, VLOOKUP/XLOOKUP, and data reconciliation.
• Solid understanding of the AR cycle, cash application, and collections best practices.
• High attention to detail with the ability to manage a large volume of accounts accurately.

Responsibilities

• Own end-to-end accounts receivable operations including invoice generation, payment application, and aging management.
• Ensure completeness and accuracy of the billable transmissions while sending out the invoices.
• Monitor and follow up on outstanding balances across clinic accounts, escalating delinquent accounts per policy.
• Reconcile AR as per Stripe and QuickBooks on a weekly basis and assist with month-end close activities.
• Investigate and resolve billing discrepancies, short payments, and disputes in coordination with operations and client success teams.
• Process incoming payments (EFT, ACH, check) and ensure proper coding to customer accounts.
• Prepare and distribute weekly AR aging reports and communicate status updates to Sales and Finance team.
• Partner with the revenue cycle team to ensure accurate charge capture and timely billing for remote monitoring services.
• Support audits and compliance reviews by providing documentation and analysis as needed.
• Identify opportunities to streamline AR workflows and implement process improvements.
• Respond to internal and external inquiries regarding account balances, invoicing, and payment status.

Skills

Accounts Receivable

Billing

QuickBooks

NetSuite

Excel Pivot

VLOOKUP/XLOOKUP

Data Reconciliation

Communication

Prioritization

Education

Degree in Accounting/Finance/Business

Tools

QuickBooks

NetSuite

Job description

Octagos is seeking an Accounts Receivable Specialist to oversee the full AR cycle for Octagos Health, Inc. and payer relationships in a high-volume, multi-client setting.

Reporting to the Finance Manager, you will ensure accurate billing, timely collections, and clean month-end reconciliation. The ideal candidate will have healthcare revenue cycle or SaaS billing experience, strong process-improvement mindset, and the ability to collaborate with operations and client success teams.