Healthcare Administrative Supervisor — Lead Admin Team

Cooper University Health Care; Camden (NJ); On-site; USD 40,000 - 66,000; Full time

Job summary

Cooper Norcross Health in Camden, NJ seeks an Administrative Assistant Supervisor to lead a team of administrative assistants and supervise timekeeping, scheduling, and patient documentation. You will coordinate special projects with senior leadership and ensure operational continuity across disease sites.

Responsibilities include staff coaching, performance reviews, onboarding, and maintaining HIPAA-compliant records.

Qualifications

• 0-2 years of experience in administrative roles.
• High School Diploma required; Bachelor's degree preferred.
• Experience with medical records and HIPAA is desirable.

Responsibilities

• Coordinate and lead special projects under the Director and AVP, ensuring alignment with priorities.
• Directly supervise and mentor a team of 7 administrative assistants with performance management.
• Oversee timekeeping, attendance, PTO, and scheduling across disease sites.
• Conduct annual performance reviews and support staff development.
• Manage workflows across disease sites and ensure cross-coverage.
• Serve as escalation point for scheduling with physicians, nurses, and staff.
• Maintain medical records and patient intake documentation, HIPAA compliance.
• Onboard/train new administrative staff and support EHR proficiency.

Education

High School Diploma

Bachelor's degree Preferred

Job description

Cooper Norcross Health in Camden, NJ seeks an Administrative Assistant Supervisor to lead a team of administrative assistants and supervise timekeeping, scheduling, and patient documentation. You will coordinate special projects with senior leadership and ensure operational continuity across disease sites.

Responsibilities include staff coaching, performance reviews, onboarding, and maintaining HIPAA-compliant records.