Healthcare Administrative Coordinator

Mt. Washington Pediatric Hospital; Baltimore (MD); On-site; USD 28,000 - 36,000; Full time

Job summary

Mt. Washington Pediatric Hospital in Baltimore, MD seeks an Administrative Assistant to provide essential support to the Department Director and staff.

The role includes payroll entry, leave tracking, mail handling, and document preparation, contributing to efficient department operations. The position requires at least a high school diploma with one year of healthcare administrative experience preferred; proficiency in Word, Excel and PowerPoint is expected.

Qualifications

• High School Diploma/Equivalent preferred.
• AA Degree preferred.
• Minimum of one year administrative assistant or secretary experience, preferably in a healthcare setting.
• Computer system/software proficiency (Word, Excel, PowerPoint, etc.).
• Ability to manage time and multiple demands.
• Excellent communication, written and customer service skills.
• Knowledge of vocabulary, grammar, spelling and punctuation in written communications.

Responsibilities

• Tracks, maintains and trends requested information.
• Accurately enters payroll, and ensures leave is consistently tracked.
• Orders supplies, distributes mail, maintains files, and tracks and maintains files of purchase orders.
• Provides support to department staff by faxing and copying information.
• Responds to calls and visits from employees, managers, and others and determines the urgency of the situation; answers telephones, prioritizes, screens, and redirects calls.
• Composes correspondence, memos, spreadsheets and reports, as instructed; types, formats, edits, and proofs various materials.
• Enters, retrieves and updates database.
• Prepares materials for meetings, in-services, notifies participants, prepares agenda, orders food, schedules rooms, organizes room setup, takes and transcribes minutes.
• Opens, reviews, prioritizes, and distributes interoffice and external mail.
• Performs other duties as assigned and requested.

Skills

Excellent communication

Time management

Organizational skills

Customer service

Confidentiality

Education

High School Diploma

AA Degree preferred

Tools

Word

Excel

PowerPoint

Job description

Mt. Washington Pediatric Hospital in Baltimore, MD seeks an Administrative Assistant to provide essential support to the Department Director and staff.

The role includes payroll entry, leave tracking, mail handling, and document preparation, contributing to efficient department operations. The position requires at least a high school diploma with one year of healthcare administrative experience preferred; proficiency in Word, Excel and PowerPoint is expected.