Healthcare Administrative Assistant — Scheduling & Staff Support

Lifepoint Health, Inc.; Michigan; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive Benefits

Financial Protection & PTO

Financial & Career Growth

Employee Well-being

Professional Development

Job summary

Lifepoint Health Portage is seeking an Administrative Assistant to manage employee schedules and related clerical tasks. You will develop and adjust shifts, ensure coverage, process time-off and communicate updates to staff and management.

You will partner with department heads to anticipate needs, maintain records for payroll/compliance, monitor attendance, and use scheduling software to streamline planning.

Qualifications

• High School diploma or equivalent required.
• Minimum three years of clerical experience.
• No licenses or certifications required.

Responsibilities

• Develop, manage, and adjust employee work schedules.
• Ensure adequate shift coverage while complying with labor laws.
• Process time-off requests, shift swaps, and schedule changes.
• Communicate scheduling details to employees and management.
• Work with department heads to anticipate scheduling needs and resolve conflicts.
• Maintain scheduling records and reports for payroll and compliance.
• Monitor attendance, tardiness, and overtime.
• Utilize scheduling software to streamline shift planning.
• Forecast staffing needs based on business demands and seasonal trends.
• Collaborate with Nursing Home Administrator and Director of Nursing on projects.
• Develop and send weekly newsletters to the facility.
• Manage electronic and paper files.
• Provide staff support and act as a resource.
• Ensure compliance with policies and labor laws regarding work hours and breaks.

Skills

Scheduling

Clerical

Attendance

Forecasting

Education

High School diploma

Tools

Scheduling software

Job description

Lifepoint Health Portage is seeking an Administrative Assistant to manage employee schedules and related clerical tasks. You will develop and adjust shifts, ensure coverage, process time-off and communicate updates to staff and management.

You will partner with department heads to anticipate needs, maintain records for payroll/compliance, monitor attendance, and use scheduling software to streamline planning.