Healthcare Administrative Assistant — EPIC Front Desk

TEEMA; Mountain View (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

TEEMA is seeking an Healthcare Administrative Assistant to support the daily operations of a busy Employee Health Clinic in Mountain View, CA. The role requires a friendly, organized, and detail-oriented individual with strong customer service and healthcare administrative skills.

Responsibilities include greeting patients, scheduling and confirming appointments, assisting with patient registration and records, and updating EHRs in EPIC while ensuring HIPAA compliance.

Qualifications

• Healthcare experience preferred.
• Experience with EPIC EHR strongly preferred.
• Excellent communication, organizational, and multitasking skills.
• Ability to work independently and with clinical staff.
• Detail oriented and patient-focused.

Responsibilities

• Greet and check in patients with a welcoming, professional demeanor.
• Answer calls, respond to inquiries, and direct messages appropriately.
• Schedule, confirm, and coordinate patient appointments.
• Assist with patient registration and medical record updates.
• Enter and update patient information in the EHR system (EPIC).
• Support clinical staff with daily administrative tasks.
• Maintain HIPAA-compliant, confidential patient records.
• Scan, file, and perform data entry; keep front office organized.

Skills

Customer service

Organization

Multitasking

Communication

HIPAA compliance

Education

High school diploma

Tools

EPIC EHR

MS Office

Job description

TEEMA is seeking an Healthcare Administrative Assistant to support the daily operations of a busy Employee Health Clinic in Mountain View, CA. The role requires a friendly, organized, and detail-oriented individual with strong customer service and healthcare administrative skills.

Responsibilities include greeting patients, scheduling and confirming appointments, assisting with patient registration and records, and updating EHRs in EPIC while ensuring HIPAA compliance.