Healthcare Administrative Assistant

TEEMA Group; Mountain View (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

TEEMA Group is seeking a friendly healthcare Administrative Assistant to support the daily operations of a busy Employee Health Clinic in Mountain View, CA. The ideal candidate will provide front desk support, schedule appointments, and maintain accurate patient records while upholding HIPAA standards.

Experience with EPIC EHR is strongly preferred, and candidates should demonstrate excellent communication, organization, and multitasking abilities in a healthcare setting.

Qualifications

• Previous administrative or front desk experience required.
• Healthcare or medical office experience strongly preferred.
• Experience using EPIC strongly preferred.
• Excellent communication, organizational, and multitasking skills.
• Strong computer skills and attention to detail.
• Ability to work independently and collaboratively with clinical staff.
• Professional, dependable, and patient focused.

Responsibilities

• Greet and check in patients while providing a welcoming and professional experience.
• Answer incoming calls, respond to inquiries, and direct messages appropriately.
• Schedule, confirm, and coordinate patient appointments.
• Assist with patient registration, demographic updates, and medical record management.
• Enter and update patient information in the Electronic Health Records (EHR) system.
• Support healthcare providers and clinical staff with daily administrative tasks.
• Maintain accurate patient records while ensuring HIPAA compliance and confidentiality.
• Assist with scanning, filing, data entry, and general office duties.
• Help maintain an organized and efficient front office environment.

Skills

Customer service

Organization

Multitasking

Attention to detail

Independent & collaborative

Tools

EPIC EHR

Job description

Position: Healthcare Administrative Assistant
Schedule: Monday through Friday, 8 hours per day, scheduled between 7:00 AM and 5:00 AM

Position Overview

We are seeking a friendly, organized, and detail oriented Administrative Assistant to support the daily operations of a busy Employee Health Clinic. The ideal candidate will have excellent customer service skills, strong administrative abilities, and experience working in a healthcare environment.

Healthcare experience and proficiency with EPIC Electronic Health Records (EHR) are strongly preferred.

Key Responsibilities

• Greet and check in patients while providing a welcoming and professional experience.

• Answer incoming calls, respond to inquiries, and direct messages appropriately.

• Schedule, confirm, and coordinate patient appointments.

• Assist with patient registration, demographic updates, and medical record management.

• Enter and update patient information in the Electronic Health Records (EHR) system.

• Support healthcare providers and clinical staff with daily administrative tasks.

• Maintain accurate patient records while ensuring HIPAA compliance and confidentiality.

• Assist with scanning, filing, data entry, and general office duties.

• Help maintain an organized and efficient front office environment.

Qualifications

• Previous administrative or front desk experience required.

• Healthcare or medical office experience strongly preferred.

• Experience using EPIC strongly preferred.

• Excellent communication, organizational, and multitasking skills.

• Strong computer skills and attention to detail.

• Ability to work independently and collaboratively with clinical staff.

• Professional, dependable, and patient focused.

Work Schedule

Monday through Friday, 8 hours per day, with shifts scheduled anytime between 7:00 AM and 5:00 PM.

This is an excellent opportunity for an experienced administrative professional who enjoys working in a healthcare setting and supporting a team dedicated to employee health and wellness.