Healthcare Administrative Assistant

Calculated Hire; Oklahoma City (OK); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

401(k) Matching Plan

Relationship Driven Process to Find 0

Regular Meetings to Ensure Quality in

Job summary

Calculated Hire is seeking an administrative support specialist to operate in a legislative and public policy setting. You will manage daily clerical workflows, handle calls, document inquiries, and maintain organized records.

A key focus is tracking legislative activity and coordinating information across internal teams. You will prepare summaries and briefing materials for leadership, support scheduling and meetings, and contribute to policy reviews.

Qualifications

• Experience in a fast-paced office environment with professional message intake and scheduling.
• Strong ability to read, summarize, and track detailed documents or policies.
• Interest in public policy, state government operations, or healthcare administration.

Responsibilities

• Review and track legislative activity and amendments relevant to internal stakeholders.
• Maintain legislative tracking systems, spreadsheets, and databases for status reporting.
• Serve as primary contact for inquiries, routing information appropriately.
• Prepare summaries, reports, and briefing materials for leadership decisions.
• Coordinate with internal teams to collect feedback and support legislative reviews.
• Manage schedules, meeting coordination, and organized recordkeeping including confidential files.

Skills

Office experience

Message intake

Scheduling

Microsoft 365

Excel

Reading/summarizing documents

Public policy interest

Staying seated for long periods

Education

Bachelor's degree or ongoing studies in Political Science, Public Administration, Communications, Business

Tools

Microsoft 365 suite

Job description

This temporary, project-based role provides administrative support within a legislative and public policy environment. The primary focus is managing daily clerical and communication workflows, including handling incoming calls, documenting and routing inquiries, returning calls to stakeholders, and maintaining organized records. Additional responsibilities include tracking and reviewing legislative activity, organizing and maintaining files, and coordinating the distribution of key information to appropriate internal teams for review and assessment.

What You’ll Do:

• Review and track legislative activity, including bills and amendments, identifying items relevant to internal stakeholders.
• Maintain and update legislative tracking systems, spreadsheets, and databases to ensure accurate status reporting.
• Serve as the primary point of contact for incoming inquiries, managing communications and routing information appropriately.
• Prepare summaries, reports, and briefing materials to support leadership awareness and decision-making.
• Coordinate with internal teams to gather feedback, assess impacts, and support the completion of legislative reviews and related documentation.
• Manage schedules, meeting coordination, and organized recordkeeping, including confidential files, correspondence, and legislative materials.

What You Bring:

• Experience working in a fast-paced office environment, professional message intake, and scheduling.
• A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field.
• Strong proficiency in Microsoft 365 applications including Excel.
• Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies.
• A general interest in public policy, state government operations, or healthcare administration
• Must be able to remain sitting for prolonged periods at a desk and working on a computer and able to lift 15 pounds at a time.

Why Join Us?

• 401(k) Matching Plan
• Relationship Driven Process to Find Your Best Fit
• Regular Meetings to Ensure Quality in Your Engagement

About Us:

Calculated Hire is modernizing the professional services and staffing industry. When it comes to building teams, we understand that your organization’s culture is key to its success. We customize solutions to your unique needs through staff augmentation, the design and implementation of advisory services, and workforce transformation with our patented Elevate program.

EEO Statement:

Eight Eleven Group is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation, and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Calculated Hire offers medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401(k) plan that includes a company match and is fully vested after you become eligible, and paid company holidays.

Applications will be accepted until at least November 2026.

Pay Disclaimer:

The pay range reflects what we reasonably expect to pay for this role at the time of posting. Offers are based on factors such as job responsibilities, education, experience, knowledge, skills, and abilities.