Administrative Assistant I (Legislation and Policy)

Healthcare Staffing Professionals, Inc.; Oklahoma City (OK); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Employer-paid Life Insurance

Employer-paid AD&D

401(k) plan eligibility

Dedicated Administrative Support Staff

Job summary

Healthcare Staffing Professionals is seeking an Administrative Assistant I (Legislation and Policy) to support the Legislative Liaison in managing daily clerical workflows and bill tracking. The role involves handling high-volume phone intake, drafting briefings, and coordinating with internal experts to assess legislative impact.

The position is full-time, in-office, 40 hours per week, with a 3-6 month term and potential extension.

Qualifications

• Strong command of professional office administration and business English.
• Organizational skills to manage high-volume phone intake and schedules under deadlines.
• Proficiency in data systems (Microsoft Excel and 365) to maintain complex tracking spreadsheets.
• Ability to work with legislators, Capitol staff, and agency personnel.
• Ability to read and synthesize dense statutory language for briefing materials.

Responsibilities

• Monitor & Read Bills: review introduced bills to identify items impacting OHCA.
• Update Tracking Spreadsheets: maintain and update legislative tracking spreadsheets daily.
• Manage Phone Intake: act as primary contact; route inquiries and return calls to staff.
• Prepare Daily Briefings: draft concise bill summaries and status reports for leadership.
• Route Legislation: route identified bills to subject matter experts and general counsel.

Skills

Office administration

Organizational skills

Telephone etiquette

Communication

Education

Bachelor's degree or equivalent

Tools

Excel 365

Job description

Administrative Assistant I (Legislation and Policy)

About this role

Healthcare Staffing Professionals has an immediate need for a Administrative Assistant I (Legislation and Policy). The ideal candidate will serve as the administrative assistant to the Legislative Liaison. The primary focus of this position is managing the daily clerical and communication workflow of the legislative office. Key responsibilities include managing phone communications (taking detailed messages, routing inquiries, and returning calls to legislative offices and stakeholders) and supporting agency bill tracking (reading a high volume of introduced bills, organizing files, and routing key items to internal subject matter experts to determine their impact on OHCA).

Pay Rate: $20/hr

Schedule: This is a full time in office position. This position requires 40 hours per week. Work schedule is Monday through Friday 8:00 AM - 5:00 PM.

Duration: 3-6 months with option to extend (not to exceed 12 months total)

Job Duties:

• Monitor & Read Bills: Read and review a high volume of introduced bills and amendments daily to identify items impacting OHCA.
• Update Tracking Spreadsheets: Maintain and update complex legislative tracking spreadsheets and databases daily to ensure real-time status updates on all active bills.
• Manage Phone Intake: Serve as the primary contact for the legislative office; take detailed messages, route inquiries, and return calls to legislative staff and stakeholders.
• Prepare Daily Briefings: Draft clear, concise bill summaries, status reports, and briefing materials to keep the Legislative Liaison and agency leadership informed of moving legislation.
• Route Legislation: Coordinate with internal departments by routing identified bills to subject matter experts and general counsel for impact feedback.
• Coordinate Schedules: Manage the daily calendar, meeting logistics, and appointments for the Legislative Liaison, including coordinating with Capitol-based staff.
• Support Fiscal Impacts: Assist in compiling and organizing departmental feedback to ensure the timely completion of legislative fiscal impact statements.
• Organize Records: Maintain organized, confidential physical and electronic files of tracked bills, committee notes, and legislative correspondence.
• Other duties as assigned.

Requirements:

• Qualifications Knowledge, Skills, Abilities and Competencies This position requires a strong command of professional office administration, business English, and telephone etiquette.
• Candidates must possess the organizational skill to manage high-volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines.
• Proficiency in utilizing data systems (Microsoft Excel and 365) to maintain complex, confidential tracking spreadsheets is essential.
• The role demands the ability to establish cooperative working relationships with legislators, Capitol staff, and agency personnel.
• Candidates must be able to read and synthesize dense statutory language to identify impacts on OHCA, draft clear briefing materials for leadership, and maintain strict confidentiality.
• A foundational understanding of the Oklahoma legislative process is highly preferred.
• To succeed in this role, the candidate must be highly Action Oriented, showing a readiness to take swift action on fast-moving legislative changes and urgent Capitol inquiries during session.
• Exceptional capability in Communicating Effectively is required to deliver clear, professional communication across multiple modes, ranging from high-volume telephone intake to drafting concise written briefings.

Education and/or Experience:

• Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Preferred Qualifications

• Experience working in a fast-paced office environment, professional message intake, and scheduling.
• A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field.
• Strong proficiency in Microsoft 365 applications including Excel.
• Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies.
• A general interest in public policy, state government operations, or healthcare administration.
• Basic Life: $25,000 (100% employer paid)
• Basic Accidental Death and Dismemberment (AD&D) : $25,000 (100% employer paid)
• Voluntary Life/AD&D: Additional coverage options available for employees, spouses and children (100% employee paid)
• Company 401(k)plans with eligibility from the 1 st day of the month following hire.
• Dedicated Administrative Support Staff

With Anthem's Sydney app, you can take better care of yourself with features that focus on your wellness, such as:

• Community Resources
• Health Assessment
• Diabetes Prevention through Lark

Additional Resources

• Employee Assistance Program (EAP): Counseling, legal consultations, financial planning, and identity theft recovery
• 24/7 Nurseline for health-related inquiries
• Rula Mental Health Support: Therapy and psychiatry services
• Travel Assistance Program: Medical support and emergency assistance while traveling
• BenefitHub and LifeMart Discounts: Access to discounts on travel, shopping, Pet Insurance, movie tickets, flight and more
• Access HSP's wide range of wellness resources through Anthem's wellness portal.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

TrueBlue, Inc. And its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your recruiter directly, employee relations at [e-mail] , or 1-800-610-8920. TrueBlue, Inc. And its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applications individual accessibility needs.

You must be work authorized in the United States on a full time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require sponsorship (including but not limited to STEM OPT extensions) in the future or cannot work now on a full time basis.