Administrative Assistant - -

Health Advocates Network, Inc.; Oklahoma City (OK); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Referral bonuses

Exclusive employee benefits (CEUs, and

Discount marketplace & pet insurance

Job summary

Health Advocates Network, Inc. is seeking an Administrative Assistant I (Legislation and Policy) in Oklahoma City, OK for a temporary role.

The position pays $19/hour (W2) local pay, with duties spanning office administration, legislative coordination, and confidential document handling. Candidates will manage heavy phone intake, draft concise messages, and prepare briefing materials for leadership while interacting with legislators and Capitol staff.

Qualifications

• Bachelor’s degree or four years of related administrative experience.
• Strong professional office administration and business English.
• Proficiency with Microsoft Excel and the Microsoft 365 suite.
• Ability to manage high-volume phone intake and schedule coordination.
• Ability to read and synthesize dense statutory language.

Responsibilities

• Manage high-volume phone intake and document precise messages.
• Coordinate complex schedules under tight deadlines.
• Create briefing materials for leadership and maintain confidentiality.
• Liaise with legislators, Capitol staff, and agency personnel.

Skills

Office administration

Communication

Phone etiquette

Scheduling

Confidentiality

Reading & summarizing legal language

Education

Bachelor's degree or four years of related administrative experience

Tools

Microsoft Excel

Microsoft 365

Job description

Administrative Assistant I (Legislation and Policy)- Temporary – Oklahoma City, OK

Local Pay: $19/hour- W2

Join our team and make a meaningful impact by supporting the day-to-day operations of our team. We're looking for a dedicated and dependable professional who is committed to providing excellent support and helping ensure smooth and efficient operations.

Why You'll Love Working With Us

• Referral Rewards- Receive referral bonuses for eligible candidates you refer .($200 referrer / $100 referee- Payable after 200 hours of work)
• Exclusive Employee Benefits - Enjoy free continuing education (CEUs) exclusive marketplace discounts, hotel savings, pet insurance, and Employee Assistance Program.

Shift Details

• Monday- Friday
• 8.00am - 5.00pm

Administrative Assistant – Duties & Responsibilities

• This position requires a strong command of professional office administration, business English, and telephone etiquette. Candidates must possess the organizational skill to manage high-volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines. Proficiency in utilizing data systems (Microsoft Excel and 365) to maintain complex, confidential tracking spreadsheets is essential.
• The role demands the ability to establish cooperative working relationships with legislators, Capitol staff, and agency personnel. Candidates must be able to read and synthesize dense statutory language to identify impacts on OHCA, draft clear briefing materials for leadership, and maintain strict confidentiality. A foundational understanding of the Oklahoma legislative process is highly preferred.
• To succeed in this role, the candidate must be highly Action Oriented, showing a readiness to take swift action on fast-moving legislative changes and urgent Capitol inquiries during session. Exceptional capability in Communicating Effectively is required to deliver clear, professional communication across multiple modes, ranging from high-volume telephone intake to drafting concise written briefings.

Education and/or experience

• Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Preferred Qualifications

• Experience working in a fast-paced office environment, professional message intake, and scheduling.
• A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field.
• Strong proficiency in Microsoft 365 applications including Excel.
• Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies.
• A general interest in public policy, state government operations, or healthcare administration

Benefits

• Competitive Pay
• Health, Dental, Vision, Life & Short-Term Disability Insurance(eligibility begins after 60 days)
• 401(k) Retirement Plan
• Travel Stipends for Qualified Candidates

For questions about this opportunity, please contact Paula at [phone] , Monday through Friday, 8:30 AM–5:00 PM PST.

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability