Legislative Affairs Administrative Coordinator (2)

ROCS Grad Staffing; Gainesville (VA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Full-time onsite

Job summary

ROCS Grad Staffing seeks an Legislative Affairs Administrative Coordinator to support a government relations team by tracking activity, managing calendars, coordinating meetings, maintaining records, and communicating updates. Bachelor's or associate degree with relevant experience is preferred, with at least two years in administrative roles.

The role is full-time, onsite, with a pay rate of $22-25 per hour.

Qualifications

• Bachelor's degree preferred, or an associate degree with relevant administrative experience.
• At least two years of administrative support, scheduling, office coordination, or related experience.
• Strong organizational skills and attention to detail with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proactive communication, follow up, and problem solving.
• Professional demeanor and discretion handling confidential or politically sensitive information.

Responsibilities

• Monitor calendars, committee schedules, meetings, and agendas.
• Track legislative activity and regulatory updates across jurisdictions.
• Maintain tracking software, calendars, and contact databases.
• Communicate schedule changes and deadlines to the team.

Skills

Administrative support

Scheduling

Office coordination

Communication

Multitasking

Education

Bachelor's degree

Associate degree with relevant experience

Tools

Microsoft Office

Google Workspace

Job description

Why You Want to Work Here

The Legislative Affairs Administrative Coordinator will support a government relations team by tracking legislative activity, managing calendars and deadlines, coordinating meetings, maintaining records, and proactively communicating important updates. The ideal candidate is highly organized, detail oriented, and a strong communicator who can manage competing priorities and anticipate team needs. A bachelor's degree or an associate degree with relevant administrative experience is preferred, along with at least two years of administrative or coordination experience. Prior legislative or political experience is a plus but not required.

Responsibilities

• Monitor legislative calendars, committee schedules, municipal council meetings, and board agendas.
• Track bills, resolutions, ordinances, hearings, and regulatory updates across multiple jurisdictions.
• Maintain legislative tracking software, shared calendars, contact databases, and organized records.
• Proactively communicate schedule changes, upcoming deadlines, filing requirements, and action items to the team.
• Prepare meeting agendas, hearing packets, briefing materials, and summaries of legislative meetings.
• Coordinate meeting logistics, scheduling, travel arrangements, and materials for legislators, agency officials, and external partners.
• Draft correspondence, memos, meeting notices, and routine reports.
• Attend select hearings and meetings, document outcomes, and distribute timely summaries.
• Manage incoming calls and emails professionally while maintaining confidentiality and discretion.
• Support special projects and additional administrative duties as needed.

Requirements

• Bachelor's degree preferred, or an associate degree with at least two years of administrative experience. Equivalent experience will be considered.
• At least two years of experience in administrative support, scheduling, office coordination, or a related field.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proactive approach to communication, follow up, and problem solving.
• Proficiency in Microsoft Office or Google Workspace and familiarity with shared calendars.
• Ability to learn new software and maintain accurate records.
• Professional demeanor and discretion when handling confidential or politically sensitive information.
• Ability to work full time in the office, with occasional early mornings or evenings as needed.
• Prior legislative, political, government, or public policy experience is a plus but not required.

Full time, Onsite

$22-25/hr