Healthcare Admin Specialist: Scheduling & Budgets

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 32,000 - 50,000; Full time

Job summary

Virginia Commonwealth University Health Systems seeks an Administrative Staff Specialist to support the department with secretarial tasks, budget monitoring, scheduling, and patient registration.

The role involves handling accounts payable/receivable, coordinating interviews, managing multiple physician calendars, arranging business travel, and ensuring compliance with hospital policies. Flexibility to adapt in a fast-paced environment is required.

Qualifications

• Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.

Responsibilities

• Coordinates recruitment activities and scheduling of interviews with applicants.
• Performs daily activities with minimal supervision.
• Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
• Provide new faculty member orientation.
• Manage multiple physician calendars and appointments.
• Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
• Orders supplies/equipment.
• Arranges for the repair and maintenance of office equipment.

Skills

Secretarial work

Calendar management

Budget tracking

Accounts receivable

Vendor coordination

Phone etiquette

Education

High School Diploma

Associate Degree in Business

Tools

Microsoft Office

Job description

Virginia Commonwealth University Health Systems seeks an Administrative Staff Specialist to support the department with secretarial tasks, budget monitoring, scheduling, and patient registration.

The role involves handling accounts payable/receivable, coordinating interviews, managing multiple physician calendars, arranging business travel, and ensuring compliance with hospital policies. Flexibility to adapt in a fast-paced environment is required.