Healthcare Admin & Scheduling Assistant (Hybrid)

The Emily Program; Saint Paul (MN); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

HSA and PPO insurance

Dental insurance

Vision insurance

Short-term and long-term disability

Company-paid life insurance

401(k) plan with employer match

Paid time off and holidays

Job summary

The Emily Program in Minnesota seeks an Outpatient Administrative Assistant to create a welcoming environment and perform a variety of administrative tasks for clinicians and clients. You will answer phones, schedule appointments, maintain clinician schedules, and provide general support for projects as assigned.

The role is 1.0 FTE, 40 hours/wk, with a Monday–Friday schedule and hybrid onsite/remote work; initial training is onsite.

Qualifications

• Minimum 2 years of experience in healthcare or administrative setting.
• Basic proficiency in Microsoft Office; willingness to learn new applications.
• High School Diploma or equivalent; Bachelor’s degree preferred.

Responsibilities

• Answer phones and schedule appointments for clients.
• Maintain clinician schedules and provide administrative support.
• Triage inquiries, handle mail and emails, and coordinate records.
• Support scheduling, PTO, and calendar adjustments for staff.
• Protect confidentiality of client information per policies.
• Attend required meetings and perform special projects as assigned.

Skills

Customer service

Communication

Organizational skills

Microsoft Office

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

Microsoft Office

Job description

The Emily Program in Minnesota seeks an Outpatient Administrative Assistant to create a welcoming environment and perform a variety of administrative tasks for clinicians and clients. You will answer phones, schedule appointments, maintain clinician schedules, and provide general support for projects as assigned.

The role is 1.0 FTE, 40 hours/wk, with a Monday–Friday schedule and hybrid onsite/remote work; initial training is onsite.