Healthcare Admin: Director Support & Projects

Adventist Health Portland; Portland (OR); On-site; USD 27,000 - 40,000; Full time

Job summary

Adventist Health Portland is seeking an Administrative Assistant to support the Administration department. The role focuses on clerical tasks, calendar management, travel arrangements and reliable communication.

Responsibilities include preparing memos, coordinating meetings, maintaining files, assisting with special projects, and ensuring accuracy and confidentiality of information in a fast-paced healthcare setting.

Qualifications

• Two years' administrative and clerical experience in a healthcare setting: Preferred
• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Responsibilities

• Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
• Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested.
• Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
• Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports.
• Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete.
• Performs other job-related duties as assigned.

Job description

Adventist Health Portland is seeking an Administrative Assistant to support the Administration department. The role focuses on clerical tasks, calendar management, travel arrangements and reliable communication.

Responsibilities include preparing memos, coordinating meetings, maintaining files, assisting with special projects, and ensuring accuracy and confidentiality of information in a fast-paced healthcare setting.