Healthcare Admin & Billing Coordinator (Onsite)

Novo Building Products; Louisville (KY); Sur place; USD 38 000 - 54 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Paid Holidays

Paid Time Off (PTO)

401(k) with Employer Match

FSA

Health Savings Account (HSA)

Medical, Dental, and Vision Programs

Life Insurance

Long-Term Disability

Résumé du poste

NOVO Health Services in Louisville, KY is seeking an organized and dependable Administration Assistant to support daily administrative and office functions at our facility, serving as the consistent onsite presence and primary point of contact for office-related matters.

As Administration Coordinator, Event Planner, Community Liaison and operations lead, you will handle billing, invoicing, contracting, office maintenance, and customer communication to ensure smooth, efficient operations.

Qualifications

• High School Diploma or equivalent work experience required.
• Demonstrated strong work ethic, initiative, and customer service mindset.
• Excellent written and verbal communication skills, with strong listening skills and empathy.
• Effective problem-solving skills in both individual and group settings.
• Proven ability to use a participative approach, prioritize tasks, and manage within budget.
• Strong administrative, organizational, and follow-through abilities.
• Proficiency in Microsoft Office.
• Skills in reporting and process management.
• Willingness to travel occasionally (up to 10%)

Responsabilités

• Organize and manage office operations and procedures, including correspondence, filing systems, and supply requisitions.
• Maintain office efficiency through effective systems, workspace layouts, and equipment procurement.
• Establish, implement, and monitor office policies and procedures to ensure consistency and effectiveness.
• Submit and track work orders for damaged or leased office equipment.
• Serve as the consistent onsite presence and primary point of contact for office-related matters.
• Any additional Ad-hoc responsibilities delegated by HR/HR Safety Manager or other senior leadership.
• Manage linen processing and billing using the ABS system.
• Support invoicing and contracting activities, ensuring accurate and timely documentation.
• Administer and maintain the Purchase Order process.
• Oversee the RFID and scrubs tracking process.
• Assist customers in resolving issues related to shortages or mis-deliveries.
• Support clear, professional customer communication on behalf of the Louisville facility.
• Coordinate company events and serve as a community liaison for the facility.
• Keep leadership informed by reviewing and analyzing reports, summarizing key insights, and identifying trends.
• Mentor staff and encourage creativity and innovation in daily operations.
• Perform other duties as assigned based on business and operational needs

Connaissances

Customer service

Communication

Problem solving

Budget management

Microsoft Office

Reporting & process

Organizational skills

Travel up to 10%

Formation

High School Diploma or equivalent

Associate degree or coursework in business or office administration

Outils

ABS system

RFID tracking

Asset-tracking processes

Description du poste

NOVO Health Services in Louisville, KY is seeking an organized and dependable Administration Assistant to support daily administrative and office functions at our facility, serving as the consistent onsite presence and primary point of contact for office-related matters.

As Administration Coordinator, Event Planner, Community Liaison and operations lead, you will handle billing, invoicing, contracting, office maintenance, and customer communication to ensure smooth, efficient operations.