Healthcare Admin Assistant II – Scheduling & Projects

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 31,000 - 44,000; Full time

Job summary

Hackensack Meridian Health is seeking an Administrative Assistant II to support a department, assisting with scheduling, correspondence, and meeting minutes. The role requires strong MS Office skills and prior healthcare or corporate experience to help the team run smoothly.

The candidate will handle reports, expense tracking, and filing while maintaining confidentiality and aligning with organizational competencies. This position offers growth and a collaborative environment in New Jersey.

Qualifications

• High School diploma or GED required.
• Minimum of 2 years of experience.
• Experience in health care or corporate sectors.
• Proficient in MS Office Applications.

Responsibilities

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Skills

Healthcare experience

Education

High School diploma or GED

Associate degree or higher

Tools

MS Office

Job description

Hackensack Meridian Health is seeking an Administrative Assistant II to support a department, assisting with scheduling, correspondence, and meeting minutes. The role requires strong MS Office skills and prior healthcare or corporate experience to help the team run smoothly.

The candidate will handle reports, expense tracking, and filing while maintaining confidentiality and aligning with organizational competencies. This position offers growth and a collaborative environment in New Jersey.