Health Sciences Administrative Assistant — On-Campus

Vance-Granville Community College; Kentucky; On-site; USD 32,000 - 45,000; Full time

Job summary

Vance-Granville Community College seeks an Academic Administrative Assistant to support the Dean of the School of Health Sciences. This on-campus role handles scheduling, travel docs, meeting minutes, and efficient record-keeping to ensure smooth operations for faculty and students.

The position emphasizes on-site service, routine purchasing, and coordination of the School's information systems. Strong communication and customer service are essential in a collaborative college environment.

Qualifications

• Associate degree required; demonstrate ability to perform essential duties
• Proficiently use Word, Excel, PowerPoint and learn college information systems
• Prioritize and manage tasks while providing excellent customer service to diverse populations

Responsibilities

• Schedule meetings for the Academic Dean and prepare travel documentation for faculty and staff
• Record, disseminate and maintain meeting minutes
• Maintain the School of Health Sciences share drive and update documents
• Process equipment and supplies purchases per the College's procedures
• Update syllabi and door schedules in the information system and build curriculum schedules
• Generate reports from college information systems as requested
• Create spreadsheets, surveys, and other documents for the Dean, faculty or staff
• Manage incoming and outgoing mail for the School of Health Sciences
• Provide administrative support for committees as assigned
• Deliver excellent service to students, faculty and staff
• Engage in professional development
• Perform other duties as assigned by the Dean of School of Health Sciences

Skills

Communication

Time management

Teamwork

Customer service

Education

Associate degree in office administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Information systems

Job description

Vance-Granville Community College seeks an Academic Administrative Assistant to support the Dean of the School of Health Sciences. This on-campus role handles scheduling, travel docs, meeting minutes, and efficient record-keeping to ensure smooth operations for faculty and students.

The position emphasizes on-site service, routine purchasing, and coordination of the School's information systems. Strong communication and customer service are essential in a collaborative college environment.