Academic Operations Coordinator

HCI College; College Station (TX); On-site; USD 33,000 - 42,000; Full time

Job summary

HCI College seeks an Academic Administrative Assistant to support the Director of Nursing and the academic team in fulfilling the college’s mission. You will coordinate meetings, onboarding for new faculty, and maintain faculty documents, licenses, and certifications in a professional, confidential manner.

This onsite role involves assisting students during orientations and graduations, handling day‑to‑day office duties, recording minutes, and ensuring compliance with accreditation standards.

Qualifications

• Strong organization and multitasking abilities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook).
• Commitment to high ethical standards and discretion.

Responsibilities

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews.
• Coordinate onboarding and orientation for new faculty with the Dean of Academic Affairs.
• Collect and maintain documents during onboarding for new faculty.
• Maintain instructor licenses and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Handle day-to-day office management and support.
• Attend staff and faculty meetings.
• Record and distribute minutes or other records for meetings.
• Maintain regular attendance and reliability.
• Ensure compliance with accreditation standards.

Skills

Organizational skills

Multitasking

Microsoft Office proficiency

Education

High School Diploma/GED

Associate’s degree or equivalent

Job description

HCI College seeks an Academic Administrative Assistant to support the Director of Nursing and the academic team in fulfilling the college’s mission. You will coordinate meetings, onboarding for new faculty, and maintain faculty documents, licenses, and certifications in a professional, confidential manner.

This onsite role involves assisting students during orientations and graduations, handling day‑to‑day office duties, recording minutes, and ensuring compliance with accreditation standards.