Academic Administrative Assistant

HCI; Fort Lauderdale (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

HCI College is seeking an Academic Administrative Assistant to support the Director of Nursing and the academic team. This onsite role will help with scheduling, onboarding, licensing, and records management across campuses.

You will assist students and staff, attend meetings, and maintain all faculty documents while ensuring confidentiality and compliance with accreditation standards. This position is based at our Fort Lauderdale area campuses.

Qualifications

• Proficient in Microsoft Office and data entry.
• Ability to follow high ethical standards and maintain confidentiality.
• Strong organizational and multitasking abilities.

Responsibilities

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews.
• Coordinate onboarding and orientation for new faculty.
• Collect and maintain documents during onboarding.
• Maintain instructor licensures and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Handle day-to-day office management and support.
• Attend staff and faculty meetings.
• Record and distribute minutes or records for meetings.
• Maintain regular and reliable attendance.
• Comply with regulations and accreditation standards.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Microsoft Office

Discretion & confidentiality

Education

High School Diploma/GED

Associate’s degree preferred

2+ years administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Teams

Outlook

Job description

Description

POSITION SUMMARY:

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.

ESSENTIAL FUNCTIONS:

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews
• Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation.
• Collect and maintain documents during the on-boarding process with new faculty.
• Maintain instructor licensures and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Day-to-day office management and support.
• Attend staff and faculty meetings.
• Records and distributes minutes or other records for meetings.
• Regular and reliable attendance.
• Comply with all governmental regulations and standards of accreditation.
• Performs other duties and responsibilities as assigned.

Requirements

• A high level of organizational skills and the ability to multitask is needed.
• Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
• A willingness to follow high ethical standards.
• Discretion and trustworthiness: you may be privy to confidential information.

Education/Experience:

• High School Diploma/GED (Required)
• Associate’s degree from an accredited college or university or equivalent (Preferred)
• Minimum of 2 years of administrative experience (Preferred)

Physical Demands:

The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Work Environment:

Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Location:

• This position is an onsite position.
• This position will be based out of:
• West Palm Beach (Main Campus)
• Fort Lauderdale (A Branch of West Palm Beach)
• Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.