Onsite Academic Admin Assistant – Onboarding & Student Support

HCI; Fort Lauderdale (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

HCI College is seeking an Academic Administrative Assistant to support the Director of Nursing and the academic team. This onsite role will help with scheduling, onboarding, licensing, and records management across campuses.

You will assist students and staff, attend meetings, and maintain all faculty documents while ensuring confidentiality and compliance with accreditation standards. This position is based at our Fort Lauderdale area campuses.

Qualifications

• Proficient in Microsoft Office and data entry.
• Ability to follow high ethical standards and maintain confidentiality.
• Strong organizational and multitasking abilities.

Responsibilities

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews.
• Coordinate onboarding and orientation for new faculty.
• Collect and maintain documents during onboarding.
• Maintain instructor licensures and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Handle day-to-day office management and support.
• Attend staff and faculty meetings.
• Record and distribute minutes or records for meetings.
• Maintain regular and reliable attendance.
• Comply with regulations and accreditation standards.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Microsoft Office

Discretion & confidentiality

Education

High School Diploma/GED

Associate’s degree preferred

2+ years administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Teams

Outlook

Job description

HCI College is seeking an Academic Administrative Assistant to support the Director of Nursing and the academic team. This onsite role will help with scheduling, onboarding, licensing, and records management across campuses.

You will assist students and staff, attend meetings, and maintain all faculty documents while ensuring confidentiality and compliance with accreditation standards. This position is based at our Fort Lauderdale area campuses.